ADMINISTRATIVE ASSISTANT II

Arizona Department of Administration • Safford, AZ

50d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a master in customer service with excellent communication skills and an upbeat attitude. This position performs administrative duties as directed by a supervisor or administrator, including general office duties, research and gathers data for preparation of various reports and special projects. In this role, you will also review/monitor amounts expended from the budget to assure that expenditures do not exceed funds available at the Arizona State Prison Complex (ASPC) - Safford.

Requirements

• Administrative management practices
• General procurement rules and procedures
• Business English, spelling, grammar usage, and filing systems
• Proper telephone etiquette, dealing with staff, inmates, and the public
• Personal computers, word processing and spreadsheet software
• Department policies and procedures
• The use of a personal computer
• Operation of general office equipment
• Data entry and report preparation
• Formatting difficult and complex reports
• Writing correspondence
• Training lower-level staff
• Written and verbal communications
• Establishing and maintaining interpersonal relationships
• Plan, analyze, coordinate, and prioritize work
• Maintain confidentiality
• Research, collect, and organize data
• Multi-task and work in a business/professional environment
• Work in a prison environment
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Working knowledge of computer programs, including MS Word, Excel, and Outlook
• Two-three (2-3) years of administrative experience reporting to a manager or administrator

Responsibilities

• Performs general office duties
• Researches and gathers data for preparation of various reports and special project
• Prepares a variety of correspondence and responses
• Responds to related questions from the public and staff
• Investigates complaints and resolves problems or refers to the appropriate area
• Reviews and monitors amounts expended from the budget to assure that expenditures do not exceed funds available
• Attends meetings and takes minutes
• Organizes and files confidential and administrative files
• Maintains and operates general office equipment
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed