Administrative Assistant II (SR-22)

County Of Maui•Maui County (various), HI

4d•Onsite

About The Position

Performs a variety of work assignments related to the administrative services functions of a department; researches, compiles and prepares reports with recommendations as required. This level is distinguished by its responsibility to independently perform the full range of administrative assignments which may encompass complex assignments. Supervision at this level is very general and recommendations made are relied on very heavily in final decisions.

Requirements

Graduation from an accredited college or university with a bachelor's degree in business or public administration.
Two years of administrative work experience in management/ organizational analysis, personnel management, or budget formulation and justification.
Possession of a valid motor vehicle operator's license (Type 3).
Knowledge of basic principles and practices in public administration including personnel management, budget administration, organization and methods analysis.
Knowledge of municipal government organization and functions.
Knowledge of research methods and techniques.
Knowledge of report writing.
Ability to obtain, analyze and evaluate facts.
Ability to compile and summarize operational, statistical and financial data.
Ability to prepare complete and concise reports.
Ability to draft policies and procedures.
Ability to interpret pertinent laws, rules and regulations.
Ability to maintain cooperative and effective relationship with others.

Responsibilities

Conducts studies on operating methods and procedures of various departmental programs to refine, develop or revise policies and procedures, and prepares detailed guidelines for internal operations of the department.
Recommends to the department head adoption of policies and procedures for internal use.
Conduct efficiency studies on manpower, equipment utilization and workflow by gathering and compiling data on existing practices and procedures, preparing reports and making recommendation s as required.
Compiles, reviews, and prepares data for budgetary and other purposes.
Prepares, justifies and presents departmental budget as hearings.
Coordinates departmental personnel management services involving recruitment, selection, classification, pay, training, employee-management relations, promotion, transfer, retirement and related activities.
Maintains employee personnel records.
Advises employees of personnel rules, regulations and procedures.
Prepares correspondence and memoranda for the department head and reviews outgoing communications for consistency with the objectives, policies and procedures of the department.
Serves as liaison between the department head and other operating officials.
Receives and investigates complaints against the department and prepares reports with recommended actions.
Represents the department head at meetings and conferences.