Administrative Assistant II

LMR Technical Group•Norfolk, VA

9d•Onsite

About The Position

LMR Technical Group is seeking an experienced Administrative Assistant II to support the Mid-Atlantic Regional Maintenance Center (MARMC) Military Legal Office in Norfolk, Virginia. This position is contingent on contract award. The role provides administrative and clerical support to the Military Legal Office, ensuring accurate preparation, processing, and maintenance of legal correspondence, reports, and records. The Administrative Assistant works with military personnel, civilian staff, and outside organizations to facilitate office operations and comply with Navy administrative procedures. The position supports day-to-day Military Legal Office operations, including correspondence and records management, administrative research, reporting, visitor and telephone screening, and workflow improvement. It requires confidentiality, professionalism, and familiarity with military administrative procedures and legal-office references. LMR describes itself as a service-disabled veteran-owned small business supporting technology development and joint warfighter training, as well as critical Department of Defense missions.

Requirements

Associate's degree in Business, Administration, or a related field.
At least three years of military administrative experience within a Military Legal office.
Working knowledge of current Department of Defense and U.S. Navy correspondence requirements.
Experience preparing official Naval correspondence.
Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, Access, and SharePoint.
Familiarity with the Military Personnel Manual (MILPERSMAN), Judge Advocate General Manual (JAGMAN), and Uniform Code of Military Justice (UCMJ).
Excellent written and verbal communication skills.
Strong organizational abilities and attention to detail.
Ability to prioritize multiple tasks while meeting deadlines.
Ability to work independently and collaboratively in a government office environment.
Current Secret security clearance, or ability to obtain and maintain one, including a T3 background investigation.
U.S. citizenship is required to obtain a Secret clearance.
Must be legally authorized to work in the United States without employer sponsorship, now or in the future.

Nice To Haves

Current, active Secret security clearance.

Responsibilities

Prepare military correspondence, memorandums, reports, letters, emails, and other official documentation.
Develop and maintain Microsoft Excel spreadsheets, databases, and administrative tracking tools.
Create, organize, maintain, and archive electronic and hard-copy files.
Screen telephone calls, greet visitors, and direct inquiries to appropriate personnel.
Research administrative matters and communicate with internal and external organizations to obtain information.
Prepare reports, summaries, forms, and documents for signature by Military Legal leadership.
Maintain office records and ensure documentation complies with Navy administrative requirements.
Compile production statistics and administrative reports.
Identify workflow issues and recommend improvements to office efficiency.
Use Microsoft Office Suite, SharePoint, and other government software applications.
Perform administrative research and relay findings to military personnel and management.
Support daily Military Legal Office operations while maintaining confidentiality and professionalism.
Perform other related duties as assigned.