Administrative Assistant II - 529129

The University of Alabama•Tuscaloosa, AL

2d•Onsite

About The Position

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc. Additional Department Summary: Supports the faculty and students in the Higher Education Administration Programs from admissions through degree completion. Maintains student and alumni databases, mailing lists, and online presence. Assists with marketing and recruitment for Higher Education programs. Performs additional duties in support of the Executive EdD Higher Education Administration program, including planning monthly meetings including the catering, booking classrooms, arranging transportation, and communication and coordination with faculty; and maintaining program financial records and budgets. Supports Program Coordinator and Department Head as directed.

Requirements

High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
Must have valid U.S. driver's license.
Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies.
Applicants under the age of 21 will have some driving restrictions.
Must be available on Thursdays, Fridays, and Saturdays with an ability to work a flexible schedule.
Must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources.

Responsibilities

Provides administrative support for the operations of unit.
Performs moderately complex and well documented administrative tasks.
Acts as office liaison/receptionist.
Receives and routes phone calls, emails, and/or guests.
Maintains files and enters data.
Drafts and sends communications on supervisor/departmental staff behalf.
Reconciles P-Card/Concur for other staff/faculty against departmental budget.
Performs some simple budget monitoring/entry.
Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Supports the faculty and students in the Higher Education Administration Programs from admissions through degree completion.
Maintains student and alumni databases, mailing lists, and online presence.
Assists with marketing and recruitment for Higher Education programs.
Performs additional duties in support of the Executive EdD Higher Education Administration program, including planning monthly meetings including the catering, booking classrooms, arranging transportation, and communication and coordination with faculty; and maintaining program financial records and budgets.
Supports Program Coordinator and Department Head as directed.