Administrative Assistant II - 529129

The University of Alabama•Tuscaloosa, AL

1d•Onsite

About The Position

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc. Supports the faculty and students in the Higher Education Administration Programs from admissions through degree completion. Maintains student and alumni databases, mailing lists, and online presence. Assists with marketing and recruitment for Higher Education programs. Performs additional duties in support of the Executive EdD Higher Education Administration program, including planning monthly meetings including the catering, booking classrooms, arranging transportation, and communication and coordination with faculty; and maintaining program financial records and budgets. Supports Program Coordinator and Department Head as directed.

Requirements

High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher
Valid U.S. driver's license
Must be at least 19 years of age at time of hire
Acceptable Motor Vehicle Report that is in compliance with University policies
Ability to work a flexible schedule, specifically available Thursday through Saturday for meetings

Responsibilities

Provide administrative support for the operations of unit
Perform moderately complex and well documented administrative tasks
Act as office liaison/receptionist
Receive and route phone calls, emails, and/or guests
Maintain files and enter data
Draft and send communications on supervisor/departmental staff behalf
Reconcile P-Card/Concur for other staff/faculty against departmental budget
Perform some simple budget monitoring/entry
Operate standard office equipment such as personal computers, copiers, fax machines, etc.
Support the faculty and students in the Higher Education Administration Programs from admissions through degree completion
Maintain student and alumni databases, mailing lists, and online presence
Assist with marketing and recruitment for Higher Education programs
Plan monthly meetings including the catering, booking classrooms, arranging transportation, and communication and coordination with faculty
Maintain program financial records and budgets
Support Program Coordinator and Department Head as directed