Administrative Assistant II - Goodyear, AZ

VetJobs • Goodyear, AZ

1d • Onsite

About The Position

DHL Supply Chain is hiring a Seasonal Administrative Assistant II in Goodyear, Arizona. The role provides administrative and clerical support to management, including personnel-record management, under the general supervision of the General Manager. It may include personal secretarial services and calls for discretion and judgment, along with courteous, responsive, and accurate communication with associates.

The position supports warehouse administration, processes weekly payroll records, and assists with HR management, employee engagement, system terminations, and system transfers. The schedule is Tuesday through Saturday, 2:00 p.m. to 10:30 p.m. The employee must be flexible to come in early or stay late. Pay is $22.55 per hour.

Requirements

• Two years of related experience.
• Strong verbal and written communication skills.
• Strong time-management skills.
• Proficiency with word-processing, spreadsheet, and presentation software.
• Ability to file, alphabetize, and sort.
• Ability to learn new software systems and tasks quickly.
• Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations.
• Ability to read and concentrate while performing computer data entry, typing, and proofreading, which may occupy up to 50% of the time.
• Flexibility to come in early or stay late.

Nice To Haves

• High school diploma or equivalent.
• Bilingual skills.
• Kronos knowledge.
• Oracle HR System knowledge.
• Experience with Microsoft Outlook, Teams, and Excel.

Responsibilities

• Screen telephone calls and visitors, determining whether they should be redirected to subordinate managers or other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices, and operations.
• Perform confidential administrative functions, including typing, proofreading, and assembling reports or proposals for customers or outside agencies, and taking, transcribing, and distributing minutes for important meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review mail directed to management staff, compose responses to routine inquiries, determine which items can be delegated, and forward appropriate items.
• Follow up with subordinate managers on delegated assignments and their status or completion.
• Maintain the administrative filing system, including confidential items.
• Process weekly payroll records.
• Serve as a central communication point for associates.
• Operate office equipment, including fax, copier, printer, and binding machines.
• Support system terminations, system transfers, HR management, and employee engagement.
• Perform additional duties as assigned.

Benefits

• Affordable medical, dental, and vision coverage available beginning on the 30th day.
• PTO program, including paid holidays and vacation.
• 401(k) with company match.
• Tuition reimbursement.
• Training and career advancement opportunities.

What This Job Offers

• Education Level: High school or GED