Administrative Assistant II
About The Position
Provide advanced administrative and operational support to the Assistant Vice President for Student Success and Transitions and support initiatives connected to New Student, Transition, and Family Programs within the Division of Student Affairs. Coordinate executive-level scheduling, travel, financial reconciliation, office operations, communications, and administrative processes to support divisional priorities, student success initiatives, orientation and transition programs, and departmental operations. Serve as a primary liaison for internal and external stakeholders and assist with ensuring operational efficiency across assigned functional areas.
Requirements
- High school diploma or equivalent.
- Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.
Nice To Haves
- Bachelor’s degree in Communication, General Studies, or Business.
- Experience with department budgets.
- Experience in processing basic financial transactions.
- Experience with PeopleSoft.
- Experience with University of Texas at Arlington policies and procedures.
Responsibilities
- Oversees the daily office operations of a business or academic unit.
- Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients.
- Serves as the point of contact for office.
- Performs a variety of administrative duties for the department.
- Answers questions and resolves problems regarding the business unit.
- Ensures compliance with internal and external policies and procedures.
- Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions.
- May perform monthly reconcilement of pro cards.
- Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
- May track and maintain departmental financial accounts (i.e., cost centers, grants, etc.)
- Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.).
- May act as departmental timekeeper.
- Composes correspondence on behalf of supervisor or under own signature.
- Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc.
- May direct the work of other clerical staff by assigning duties.
- Performs other duties assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
