Administrative Assistant II - 79000923

State of Florida • Largo, FL

19h • Onsite

About The Position

The Administrative Assistant II is a Career Service position in the Tampa Office of the Florida Division of Alcoholic Beverages and Tobacco, Bureau of Law Enforcement. The position performs routine administrative work and works directly with law enforcement officers to process criminal and administrative cases. It may also require digitally uploading license applications received from the public. Because cases and license processing are subject to statutory timelines, the successful candidate must organize and triage assignments effectively.

Requirements

• At least two years of clerical, secretarial, or administrative experience.
• At least one year of experience working with Microsoft Word.
• At least one year of experience working with Microsoft Excel.
• Must possess and maintain a valid Florida driver's license, or obtain one by the appointment date.
• Must pass a Level 2 law enforcement background screening.
• Knowledge of administrative principles and practices, office procedures, data collection methods, and effective communication.
• Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to prepare correspondence and administrative reports; understand and apply applicable rules, regulations, policies, and procedures; use problem-solving techniques; work independently; plan, organize, and coordinate work assignments; communicate effectively; and maintain effective working relationships.

Nice To Haves

• Experience working in a law enforcement agency or confidential environment.
• An associate degree or higher.
• Bilingual ability.

Responsibilities

• Conduct daily administrative functions, including copying, faxing, organizing, and maintaining records.
• Independently make decisions and plan administrative priorities.
• Prepare reports and correspondence using Microsoft Word and Excel.
• Process and distribute mail.
• Receive and assist members of the public in person, by telephone, and by email.
• Respond to questions and receive payment of fees.
• Record license complaints accurately, track cases, and prepare them for timely and proper disposition.
• Process criminal and administrative cases in coordination with law enforcement officers.
• Digitally upload license applications taken from the public as needed.

Benefits

• State of Florida retirement package, with a required 3% employee contribution.
• Nine annual paid holidays and one personal holiday.
• Ability to earn up to 104 hours of paid annual leave annually as a new State employee.
• Ability to earn up to 104 hours of paid sick leave annually.
• Health insurance coverage, including individual and family coverage, for eligible employees.
• $25,000 life insurance policy for eligible employees.
• Optional supplemental insurance policies, including dental, vision, hospital supplement, and cancer coverage.
• Tax-deferred medical and childcare reimbursement accounts.
• Tuition waiver program for attendance at an approved State of Florida college or university.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed