ADMINISTRATIVE ASSISTANT II - 80004198

State of Florida • Pensacola, FL

1d • Onsite

About The Position

This position is located at the Escambia Regional Juvenile Detention Center and handles all facility matters relating to Fiscal and Human Resources for the facility.

Requirements

• Knowledge of Juvenile Justice laws and policies.
• Knowledge of detention services policies and procedures.
• Knowledge of basic management principles and practices.
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of supervisory techniques.
• Knowledge of system-wide resources.
• Ability to compile, organize, and analyze data.
• Ability to analyze effectiveness of service programs.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques.
• Good verbal and written communication skills.

Nice To Haves

• Administrative and/or Human Resource working experience.

Responsibilities

• Responsible for preparing and processing all recruitment and selection documentation to ensure compliance.
• Ensures information entered in computer system is valid and completed forms are included: People First – Talent Management Requisitions, Veteran’s Preference, Human Resource Employment System (HRES), Onboarding, Drug Screening, Background Screening, Ergometric Screening, and New Hire Orientation.
• Responsible for reviewing and processing Human Resource matters to ensure departmental rules, policies, and procedures, as well as statutes are followed and compliant. Those Human Resource matters included are Grievances, Discipline, Workers’ Compensation, Equal Employment Opportunity (EEO), Affirmative Action guidelines and laws, such as the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and Fair Labor Standards.
• Serves as the facility administrative support to the Facility Operations, Detention Center Superintendent, and Assistant Detention Superintendent(s) by assisting facility personnel with but not limited to requests, documentation, routing, and/or processing documentation for: Attendance and Leave, Fitness for Duty, Disciplinary Action, Drivers’ License validation, Alternate Duty, and Quality Improvement.
• Provides technical assistance and consultation to the detention facility personnel, administration, and regional office regarding all human resource matters. Keeps abreast of policies and procedures to ensure the facility is compliant.
• Handles facility payroll-related and attendance and leave functions. Reviews timesheets to ensure timely and accurate completion of timesheets in the People First System. Responsible for ensuring Regional Office and headquarters staff is aware of potential overpayments and maintains the Time-Guardian system.
• Prepares correspondence, coordinates conference calls, meetings, and trainings relating to but not limited to the human resource matters within the facility.
• Responsible for fingerprinting of employees, candidates and volunteers and maintaining Live-Scan device.
• Maintains facility level employee files (performance appraisals, position descriptions, discipline, letters of commendation, etc.) and prepare facility organization charts outlining reporting relationship of all positions assigned to the facility.
• Disseminates personnel-related information to facility staff and provide orientation to new employees.
• Serves as the back-up for facility Fiscal Liaison on all Finance and Accounting matters.
• Performs other related duties as assigned.

Benefits

• 13 paid vacation days annually.
• 12 days of paid sick leave annually, with unlimited accrual of unused hours.
• 9 paid holidays, and 1 personal day each year.
• 6 paid credit hours per term at Florida’s colleges and universities.
• Eligible for participation in student loan debt forgiveness program - affordable payments and possible balance elimination.
• Participation in one of the best group health insurance and dental plans offered by any employer.
• One of the most secure pension/investment plans available.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed