Administrative Assistant II - Goodyear, AZ

Military Spouse Corporate Career Network•Goodyear, AZ

3d•Onsite

About The Position

DHL Supply Chain is hiring a seasonal Administrative Assistant II to provide administrative and clerical support to management, including maintaining personnel records. The role works under the general supervision of the General Manager and provides secretarial and administrative assistance, exercising discretion and judgment as needed and providing associates with courteous, responsive, and accurate information. The position is onsite in Goodyear, Arizona, with PM hours Tuesday through Saturday, 2:00 p.m. to 10:30 p.m. The listed pay rate is $22.55 per hour. Flexibility to start early or stay late is required.

Requirements

Two years of related experience.
High school diploma or equivalent is preferred.
Strong verbal and written communication skills.
Strong time-management skills.
Proficiency with word processing, spreadsheet, and presentation software.
Ability to file, alphabetize, and sort.
Ability to learn new software systems and tasks quickly.
Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations.
Ability to read and concentrate while performing computer data entry, typing, and proofreading for up to 50% of the time.
Ability to work flexibly, including starting early or staying late.
Attention to detail.

Nice To Haves

Bilingual ability.
Kronos knowledge.
Oracle HR System knowledge.
At least one year of administrative experience.
Basic understanding and application of Microsoft Outlook, Teams, and Excel.

Responsibilities

Process weekly payroll records.
Process system terminations and transfers.
Provide HR management support and support employee engagement.
Screen telephone calls and visitors, redirecting them when appropriate.
Provide callers with information about the manager’s area of responsibility and company policies, practices, and operations.
Perform confidential administrative functions, including typing, proofreading, and assembling reports or proposals, and taking, transcribing, and distributing meeting minutes.
Maintain departmental records and prepare reports.
Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
Open and review mail directed to management staff.
Compose responses to routine inquiries, delegate appropriate items, and forward other items as needed.
Follow up with subordinate managers on delegated assignments and their status or completion.
Maintain the administrative filing system, including confidential items.
Serve as a central communication point for associates.
Operate office equipment, including fax, copier, printer, and binding machines.
Perform additional duties as assigned.