68064689 - ADMINISTRATIVE ASSISTANT II

State of Florida • Tallahassee, FL

1d • Onsite

About The Position

The Agency for Health Care Administration is seeking to fill an Administrative Assistant II position which provides office support to the Medicaid litigation unit within the General Counsel's Office. This position will provide administrative support for the Medicaid litigation attorneys. Duties include but are not limited to preparing a variety of legal documents and reports; monitoring all assignments received by attorneys; set up, establish, organize, and maintain an efficient and complete filing system (electronic); prompt and accurate handling of incoming and outgoing mail and faxes; making travel arrangements and submitting reimbursements; scheduling meetings and other events as requested by supervisors; track all Medicaid final orders; assist with preparation of various reports as needed; prepare requests for system access; receive telephone calls and take messages as necessary; field routine calls from the public; assist other staff as needed; and other duties as assigned. SUCCESSFUL COMPLETION OF A BACKGROUND INVESTIGATION IS A CONDITION OF EMPLOYMENT. Notice: This employer participates in the E-Verify System. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Requirements

• Two years of administrative experience
• Knowledge of administrative principles and practices
• Knowledge of office procedures and practices
• Knowledge of methods of data collection
• Knowledge of the principles and techniques of effective communication
• Ability to collect, evaluate and analyze data relating to administrative functions
• Ability to prepare correspondence and administrative reports
• Ability to understand and apply applicable rules, regulations, policies, and procedures
• Ability to utilize problem-solving techniques
• Ability to work independently
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others

Nice To Haves

• Legal experience

Responsibilities

• Preparing a variety of legal documents and reports
• Monitoring all assignments received by attorneys
• Set up, establish, organize, and maintain an efficient and complete filing system (electronic)
• Prompt and accurate handling of incoming and outgoing mail and faxes
• Making travel arrangements and submitting reimbursements
• Scheduling meetings and other events as requested by supervisors
• Track all Medicaid final orders
• Assist with preparation of various reports as needed
• Prepare requests for system access
• Receive telephone calls and take messages as necessary
• Field routine calls from the public
• Assist other staff as needed
• Other duties as assigned

Benefits

• Health insurance (i.e., individual and family coverage) to eligible employees
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• State of Florida retirement options, including employer contributions
• Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
• Ability to earn up to 104 hours of sick leave annually
• Nine paid holidays and 1 personal holiday each year
• Opportunities for career advancement
• Tuition waivers (accepted by major Florida Colleges/universities)
• Student loan forgiveness opportunities (eligibility required)
• Training opportunities
• Flexible Spending Accounts
• Shared Savings Program for select medical services
• Lower copays for prescription drugs
• Health and Wellness discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed