Administrative Assistant II (OPS)
15th Judicial Circuit Court•Main - 205 N. Dixie Hwy West Palm Beach, FL
•Onsite
About The Position
The essential function of the position within the organization is to provide administrative, organizational and clerical support for the Trial Court Technology Officer and Court Technology Department. Responsible for administrative and clerical tasks within Court Administration which includes: assisting court technology personnel, handling telephone calls, facilitating customer service activities, distributing mail, typing and copying documents.
Requirements
- Bachelor’s degree and one year of related work experience.
- Organization
- Close attention to details
- Telephone skills
- Ability to type 40 w.p.m
- Detailed oriented
- Excellent communication skills
- Accurate use of the English language and grammar
- Highly skilled in Microsoft Excel – proficient in formatting data for reports and charts
- Highly proficient in Microsoft Word, Outlook and PowerPoint
- Ability to produce presentations
- Ability to work independently and interact with a range of people in an open, friendly, customer-oriented manner
Nice To Haves
- One year experience in Information Technology related administrative work.
- Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.
Responsibilities
- Provide administrative support to the Chief Information Officer and Court Technology Department.
- Assist with the day to day operations of the department
- Prepare spreadsheets and presentations
- Compile statistical data using Microsoft Office
- Book travel arrangements
- Manage procurement process and related record keeping
- Coordinate vendor contacts, contracts, quotes and invoices
- Compose reports, agendas, correspondences and business letters using proper format
- Screen phone calls/visitors and provide them information, direction, and resolve issues
- Assist with planning of training sessions and other programs for court technology personnel
- Record accurate meeting minutes
- Identify opportunities to improve efficiency and effectiveness of established administrative procedures
Benefits
- Criminal background check
- Equal Opportunity Employer
- Assistance for persons with disabilities during the interviewing process
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
