Job 2976 Administrative Assistant II

Arizona Department of Administration • Phoenix, AZ

13d • Hybrid

About The Position

This position is responsible for administrative work associated with the Foster Care Review Board Program (FCRB). Essential functions of the position include being the primary contact for incoming calls, processing paper and electronically received mail from various sources and electronic inboxes, registering children and uploading case documentation with an electronic file management system, distributing reports; and researching minute entries and case information. This position will also manage administrative functions and tasks on an as-needed basis and assist the Program Specialist to ensure successful facilitation of FCRB reviews. This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks. Public Service Loan Forgiveness (PSLF) Program qualified employer.

Requirements

• High school diploma or GED
• Three years’ experience in a full-function office
• Excellent verbal and written communication skills
• Personal computer skills including zoom, e-mail, calendaring system, and word processing
• Ability to be responsive to last-minute staff requests
• Flexibility with daily work assignments
• Ability to maintain confidentiality and accurate administrative files
• Ability to work independently within set program guidelines and protocol
• Currently authorized to work in the United States on a full-time basis

Nice To Haves

• May be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks

Responsibilities

• Being the primary contact for incoming calls
• Processing paper and electronically received mail from various sources and electronic inboxes
• Registering children and uploading case documentation with an electronic file management system
• Distributing reports
• Researching minute entries and case information
• Managing administrative functions and tasks on an as-needed basis
• Assisting the Program Specialist to ensure successful facilitation of FCRB reviews
• Cover phone and reception duties, including screening and accurately routing incoming phone calls

Benefits

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED