Administrative Assistant II

M. J. Electric, LLC • Lino Lakes, MN

23d

About The Position

The Administrative Assistant II provides a wide variety of clerical and administrative support to operations. The role supports day-to-day office operations, reporting, payroll and employee records, safety programs, job setup, and coordination with project managers and field operations. The position requires strong organizational, communication, documentation, data-entry, and multitasking skills, along with familiarity with Microsoft Office and general office procedures.

Requirements

• Basic understanding of generally accepted accounting practices.
• Extensive knowledge of general office procedures and practices.
• Demonstrated multitasking, data-entry, and prioritization skills.
• Ability to anticipate and meet internal customer needs.
• Ability to work independently and meet deadlines.
• Proven communication, organizational, documentation, and interpersonal skills.
• Excellent computer skills, including familiarity with Microsoft Office.
• High school diploma or equivalent.
• 3–5 years of administrative and/or clerical support experience.

Nice To Haves

• Education beyond high school is preferred.

Responsibilities

• Manage daily administrative and office support operations, including establishing work priorities and workflow.
• Prepare correspondence, presentations, and reports for key customers.
• Assist with developing and implementing reporting procedures; oversee maintenance of office records and inventories of office supplies and FR clothing.
• Monitor and maintain the safety incentive program and order safety posters.
• Set up new jobs in JDE and distribute them accordingly.
• Support aspects of the company’s random drug testing and CDL program.
• Oversee, maintain, and coordinate processing of employee time sheets and weekly payroll.
• Assist with weekly and monthly reports, payroll records, union benefits, and wages.
• Ensure execution of company policies and procedures.
• Assist with coordinating field and operational activities in association with Project Managers.
• Review invoices and packing slips for accuracy and completeness.
• Sort invoices and packing slips according to company procedures.
• Assist with copying invoices, timesheets, special reports, and other materials.

Benefits

• 401(k) with company match (Traditional and Roth).
• Paid holidays and PTO.
• Medical, dental, and vision coverage.
• Flexible Spending Accounts.
• Health Savings Account.
• Accident insurance.
• Hospital indemnity insurance.
• Critical illness insurance.
• LifeLock identity theft protection.
• Employee discounts.
• Short-term and long-term disability.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED