Administrative Assistant II, Travelling Clinics

Nova Scotia Health and IWK Health•Halifax, NS

4d•CA$24 - CA$27•Hybrid

About The Position

The Administrative Assistant II provides high-quality administrative, secretarial, and organizational support to the direct clinical manager, staff, and other Travelling Clinics department members in the assigned area. They are vital to the efficient operation and work of the Travelling Clinics Department and are able to communicate effectively both verbally and in writing. The Administrative Assistant II is able to function independently, prioritizing and dealing with time constraints and multitasking without sacrificing accuracy and attention to detail. They are supportive of the IWK Health Centre’s commitment to Family Centred Care by ensuring a welcoming environment is provided to the patients and families we serve.

Requirements

Minimum of a High School diploma or G.E.D. required.
Graduate of a recognized Office Administration Program is required.
Minimum six (6) months of experience in a related administrative/secretarial role required. A combination of equivalent education and experience may be considered.
Advance working knowledge of MS Office programs required.
Minimum keyboarding speed of 60 wpm required. (Testing may be conducted on candidates).
Demonstrated initiative, self-motivated, and able to work with minimal supervision required.
Demonstrated accuracy and attention to detail.
Proven attention to detail, excellent organization, prioritization, and analytical skills required.
Excellent judgment, diplomacy, and discretion in handling confidential and/or sensitive materials are essential.
Team player with strong interpersonal skills and flexibility in meeting workload demands.

Nice To Haves

Experience in MEDITECH and CIS preferred.
Demonstrated knowledge of medical terminology an asset.
Competencies in other languages an asset.

Responsibilities

Provides high-quality administrative, secretarial, and organizational support to the direct clinical manager, staff, and other Travelling Clinics department members in the assigned area.
Ensures efficient operation and work of the Travelling Clinics Department.
Communicates effectively both verbally and in writing.
Functions independently, prioritizing and dealing with time constraints and multitasking without sacrificing accuracy and attention to detail.
Supports the IWK Health Centre’s commitment to Family Centred Care by ensuring a welcoming environment is provided to the patients and families we serve.