Administrative Assistant II - Employment & Transition

EASTERSEALS ARKANSAS•Little Rock, AR

1d•Hybrid

About The Position

The Administrative Assistant provides essential support to the SETS program, with a primary focus on the SETS initiative. This role ensures accurate data entry, timely reporting, and smooth administrative operations to support program goals and compliance requirements.

Requirements

High school diploma or equivalent required.
Minimum 2 years of administrative experience, preferably in an educational or human services setting.
Strong communication skills.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite and data/reporting systems/virtual meeting platforms.
Ability to handle sensitive information with discretion.
Ability to take initiative.
Independent work ethic for self-management of schedule.
Utilize sound judgment and decision-making skills.

Nice To Haves

Associate degree preferred.

Responsibilities

Enter and maintain accurate participant data in designated systems.
Prepare monthly reports, review student reports submitted by team before internal review and external stakeholders, including funding agencies.
Track attendance, service delivery, and outcomes for participants including quarterly reports, student work-based learning time, and other internal and external reports.
Maintain organized digital and physical records for audits and compliance.
Manage correspondence, including emails, memos, and communications with students/parents/guardians and counselors.
Assist with application packets for new and returning students to include reviewing, follow up, and uploading data in designated systems.
Assist with orienting and training new staff in processes and procedures including data entry and monthly reporting.
Order and track supplies.
Prepare and/or review staff, VISA, and Amazon expense reports and submit for Director’s approval.
Maintain a professional and organized office environment.
Order and track supplies, ensuring proper documentation of expenditures.
Comply with all federal, state, and local laws and regulations pertaining to Easterseals Arkansas.
Not attempt to access any other protected health information unless otherwise approved by Supervisor or Privacy Officer.