Administrative Assistant I

Universal Engineering Sciences•Flagstaff, AZ

15d

About The Position

UES is seeking an Administrative Assistant I to support daily departmental operations through administrative and clerical assistance to leadership and team members. The role helps ensure efficiency, organization, and effective communication by handling scheduling, correspondence, documentation, and office coordination. It is presented as an opportunity for someone starting a career in administration. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple tasks while maintaining strong interpersonal skills.

Requirements

High school diploma or equivalent.
0–2 years of administrative or office support experience; internship or volunteer experience is a plus.
Working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and office management tools.
Strong organizational, time management, and problem-solving skills.
Strong attention to detail and ability to handle confidential information with discretion.
Effective verbal and written communication skills for interacting with team members and stakeholders.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Nice To Haves

Associate’s degree or additional relevant coursework.
Internship or volunteer experience in administrative or office support.

Responsibilities

Manage and coordinate schedules, including meetings, appointments, and travel arrangements.
Handle incoming and outgoing correspondence, including emails, letters, and packages.
Prepare meeting agendas, take minutes, and distribute meeting materials.
Maintain office supplies inventory and order or restock supplies as necessary.
Assist with data entry, report preparation, and maintaining spreadsheets or databases.
Prepare, format, and proofread documents, reports, and presentations.
Provide administrative support for projects as assigned.
Greet visitors, answer and direct phone calls, and provide general information.
Communicate with internal and external partners and vendors as needed.
Perform other duties as assigned.
Travel occasionally, up to 10%, primarily for off-site meetings, training sessions, or company events.
Accommodate occasional overtime, business events, or urgent administrative requests based on organizational needs.