Administrative Assistant I – Health Administration

Bladen County•Elizabethtown, NC

8d•Onsite

About The Position

The Administrative Assistant I (Deputy Registrar) provides clerical and administrative support to the Health Director, Administrative Officer, and Nursing Director. The role is responsible for accurate and timely registration of deaths in two Bladen County registration districts and for issuing burial transit and disinterment/reinternment permits. It also serves as Bladen County’s Juvenile Crime Prevention Coordinator and provides clerical assistance to Teen Court. The position reviews original birth and death certificates and fetal death reports filed by hospitals, physicians, and funeral directors in Bladen County. Work is performed under general supervision and evaluated through observation, conferences, and the quality and effectiveness of completed work. The position may also be assigned preparedness activities and other duties by a supervisor, Nursing Director, or Agency Director. Work is primarily performed in an office with a controlled environment and no exposure to harmful conditions, although some activities take place outdoors. Bladen County is an equal opportunity/affirmative action employer.

Requirements

High school completion or equivalent and four years of progressively responsible secretarial or clerical, administrative, or office management experience; or completion of a two-year secretarial science or business administration program and two years of such experience; or completion of a four-year college or university program, preferably emphasizing business administration, public administration, or a related field; or an equivalent combination of training and experience.
Thorough knowledge of relevant departmental organization and functions.
Thorough knowledge of relevant state and county laws, rules, regulations, procedures, and policies related to the work.
Thorough knowledge of proper legal language and the completion and filing of legal documents.
Knowledge of correct grammar, vocabulary, and spelling for composing written materials; office techniques, practices, and procedures; and various PC applications.
Ability to analyze, interpret, recommend, and implement policy and procedural guidelines; independently answer questions and resolve problems; plan, prioritize, and organize workflow; coordinate activities; and research, interpret, and analyze data.
Ability to communicate effectively orally and in writing and to establish and maintain effective working relationships with the public, officials, attorneys, and fellow employees.
Valid North Carolina driver’s license.
Notary Public.
Ability to perform basic life operational functions including fingering, feeling, talking, hearing, and repetitive motions.
Ability to perform sedentary work exerting up to 10 pounds of force occasionally and negligible force frequently or constantly to move objects.
Visual acuity to work with data and figures, operate a computer and other machines, and read extensively.

Responsibilities

Review original death certificates and fetal death reports filed by hospitals, physicians, and funeral directors in Bladen County.
Establish and maintain rosters of deaths; review death certificates for questionable causes and refer them to the Local Review Team.
Complete Affidavits of Parentage for children born out of wedlock and enter home births into the DAVE System.
Follow up with funeral home staff and physicians to ensure death certificates are filed in DAVE within established state guidelines.
Prepare monthly lists of deceased persons for Community Alternative Program, Sexually Transmitted Infections, and Tuberculosis programs.
Assist clients seeking birth or death certificate information by contacting the appropriate person or agency and providing follow-up information.
Maintain monthly statistical information for agency programs, the Health and Human Services Advisory Committee, and the Board of Health.
Collect, type, and report client satisfaction surveys to the agency director, nursing director, and Management Team; maintain resource vital records data.
Provide clerical support primarily to the Agency Director, including typing correspondence and taking and typing meeting minutes.
Prepare for monthly Health and Human Services Advisory Committee meetings, including meeting correspondence and uploading agendas and information packets to the committee website.
Track Juvenile Crime Prevention Committee member attendance and complete committee correspondence as needed.
Gather data and prepare annual Vital Records reports for the Board of County Commissioners.
Administer NCID accounts by creating accounts for new employees, unlocking accounts, and resetting passwords.
Perform other assigned duties, which may include preparedness activities and directives.