Administrative Assistant I

New York Blood Center Inc•City of Rye, NY

19d•$23 - $26

About The Position

The Administrative Assistant I performs administrative duties and office support functions for an assigned operational unit, and may support one or more staff. The role provides administrative assistance to organizational staff, serves as a point of contact with other offices and external constituents, and helps maintain the records, communications, schedules, and routine processes needed for departmental operations. The position also performs other related duties as assigned.

Requirements

High school diploma or equivalent.
One year of experience providing administrative support or office management.
Any combination of education, training, and experience that provides the knowledge, skills, and experience needed to perform the essential functions of the job.

Responsibilities

Serve as an administrative contact and liaison with other offices, individuals, and external constituents.
Provide administrative assistance and support to assigned organizational staff.
Prepare reports and maintain records required by the operational unit.
Compose, edit, and format internal and external correspondence and documents.
Update organizational databases and generate reports using standard office software.
Respond professionally and promptly to routine inquiries in person, by phone, or electronically.
Coordinate appointments, meetings, and conference room reservations with internal and external stakeholders.
Perform routine office tasks, including typing, filing, copying, ordering supplies, and answering telephones.
Establish, maintain, and revise files and organizational records according to established procedures.
Process routine paperwork, including invoices, purchase requests, and payroll-related documentation, as needed.
Perform other related duties as assigned to support departmental operations.