Administrative Assistant I

DHL (Supply Chain) • North Cornwall Township, PA

6d

About The Position

DHL Supply Chain is hiring an Administrative Assistant I to provide secretarial and administrative support under the general direction of the General Manager. The role supports records management, billing, payroll, personnel records, and senior management, while providing associates with courteous, responsive, and accurate information. It requires initiative and judgment, including independent decision-making in non-routine and confidential matters.

The position is listed as 1st shift, 7:00 a.m.–5:00 p.m., Monday through Friday, with pay of $55,000 per year. Core responsibilities include payroll, billing, and general administrative work.

Requirements

• High school diploma or equivalent.
• At least two years of experience using MS Excel, MS Word, and an email system.
• The posting requests at least three years of experience in Microsoft applications (Excel, Outlook, and Word) and payroll experience.
• Strong organizational skills and attention to detail.
• Team-player mindset.
• Strong verbal and written communication skills, including email communication.

Nice To Haves

• Bilingual in English and Spanish.
• Previous experience with Warehouse Management Systems (WMS), Oracle, Kronos, and/or SmartTime.
• Three years of related experience (preferred).
• Two years of accounts receivable and accounts payable experience (preferred).

Responsibilities

• Manage accounts payable and receivable, including obtaining purchase orders, validating and processing invoices, and contacting vendors about discrepancies.
• Review, transmit, and manage weekly payroll; reconcile issues that arise.
• Assist the General Manager with the month-end close process.
• Type and edit correspondence and reports prepared from rough drafts.
• Use judgment and initiative to determine appropriate actions in non-routine situations.
• Screen telephone calls and visitors, provide information about the manager’s area and company operations, and handle confidential administrative details.
• Prepare confidential and recurring reports, including financial data, and produce reports, presentations, proposals, and other documents.
• Maintain filing systems, including confidential files, and establish or revise the supervisor’s files as needed.
• Maintain the manager’s calendar; schedule meetings and appointments; arrange travel and hotel accommodations; and compile and submit expense reports.
• Open and review mail directed to management, respond to routine inquiries, and route or delegate other items appropriately.
• Coordinate high-level meetings with associates, business units, and customers.
• Serve as a central communication point for associates regarding human resources and associate-relations matters.
• Delegate routine work to one or two clerical associates and follow up with subordinate managers on delegated assignments.
• Operate office equipment, including fax machines, copiers, printers, and binding machines.

Benefits

• Affordable medical, dental, and vision coverage beginning on the 30th day.
• Paid time off, including paid holidays and vacation.
• 401(k) with company match.
• Tuition reimbursement.
• Training and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED