Administrative Assistant I

Molloy College•Rockville Centre, NY

11d•Onsite

About The Position

The Administrative Assistant I provides general administrative support within the School of Arts and Sciences. The role works directly with the department Chair and supports office operations by handling calls and inquiries, maintaining records, preparing correspondence, coordinating schedules and events, arranging travel, and tracking budget transactions. This is a part-time, non-exempt hourly position scheduled Monday through Thursday, 10:00 a.m. to 3:00 p.m., for 20 hours per week and 52 weeks per year. Occasional evening or weekend work is required for Open House. Remote work is not available. Applicants should submit a cover letter and resume. The hiring hourly rate is $20.00. Molloy University notes that its compensation decisions consider job knowledge, skills, experience, and internal and external equity. The University offers employee benefits and programs, including generous time off and tuition benefits; further information is available on its benefits page. Molloy University is an equal opportunity employer and encourages women, minorities, persons with disabilities, and veterans to apply. The University states that it does not discriminate on the listed protected grounds in its educational policies, programs, admissions, or employment practices.

Requirements

High school diploma or GED.
1 to 3 years of work-related experience.
Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
Daily public contact requiring courtesy, discretion, and sound judgment.

Responsibilities

Respond to typical or foreseeable issues directly.
Assist in scheduling events for the department or division.
Answer general and routine questions from faculty or students and direct specific or unusual questions to the appropriate person or resource.
Prepare and maintain files and records according to established guidelines.
Make copies and share materials through print and electronic media.
Complete and track budgetary transactions and work with the Accounting office to resolve routine budget inconsistencies.
Schedule and confirm appointments.
Order office supplies, maintain inventory, and arrange travel.
Work with appropriate offices to schedule or resolve issues involving new employees or students, including space and equipment setup.
Compose routine emails and prepare basic correspondence.
Proofread documents created by the employee and others.
May supervise work-study students performing routine tasks.
Receive, screen, and direct incoming calls, visitors, mail, and email.
Coordinate meeting arrangements and complete and track expenses and other budget transactions.