Administrative Assistant I

Mass General Brigham•Brookline, MA

3d•$18 - $24•Hybrid

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Specializes in providing routine administrative and secretarial support as directed and under minimal supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, expenses reimbursement, completes routine tasks, scanning & filing, office cleaning. This position requires strong organizational, coordination and judgment skills and ability to prioritize effectively.

Requirements

High School Diploma or Equivalent required
Administrative Assistant or Secretarial Experience 0-1 year preferred
Basic understanding of office procedures including filing, copying, scanning, printing and faxing.
Basic Proficiency in MS Office.
Ability to use phone system.
Managing one's own time and the time of others.
Strong verbal & written communication skills.
Strong customer service skills.
Strong interpersonal, written and oral skills.
Ability to use standard office equipment.

Responsibilities

Perform administrative duties and provide routine administrative support under minimal supervision at a high proficiency level
Provides direct support to Administrator, PIs
Work is highly complex, non-repetitive and often project oriented, Ability to solve problems and determine best course of action with little direction
Act as a lead, assign and prioritize workflow, troubleshooting issues, assist with training and orientation, and provide backup support for the Supervisor.
Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, apply knowledge as appropriate with little direction from Supervisor
Work with other departments and institutions to facilitate cross-promotion
Support other document development activities including research publications, presentation materials and manuscripts, including creating bibliographies, sourcing curriculum vitae
Comfortable and facile with learning new computer applications.
Intensely organized and detail oriented
Able to do physical activity, such as carrying boxes
Assist with training as needed
Assist with special projects as directed
Other duties, as assigned