Administrative Assistant I

Trinity Health•Maywood, IL

2d•Onsite

About The Position

Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center, Gottlieb Memorial Hospital, and MacNeal Hospital. If you’re passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team and become Loyola Strong! The Administrative Assistant I performs a wide range of administrative and secretarial duties to support departmental operations and relieve leadership of routine clerical responsibilities. This role ensures efficient office workflow, prioritizes tasks with guidance from leadership, and provides direct support to a Director or department leadership team.

Requirements

High School Diploma required
Additional training through work experience or education
1–2 years of administrative or related experience

Nice To Haves

2–3 years of college coursework in administrative or related field
3–5 years of administrative experience, preferably in a healthcare or academic setting

Responsibilities

Manage calls, calendars, meetings, travel arrangements, and executive communications
Prepare meeting materials, take minutes, and support day-to-day administrative operations
Draft correspondence, reports, and presentations; compile data for leadership review
Support projects and events through research, coordination, and reporting
Maintain organized records and filing systems for departmental activities
Assist with regulatory survey preparation, including scheduling and materials coordination
Support budget tracking, purchasing, and office operations, including supplies and equipment