Administrative Assistant I

Trinity Health•Maywood, IL

About The Position

Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center , Gottlieb Memorial Hospital , and MacNeal Hospital . If you’re passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team and become Loyola Strong!

Requirements

Minimum Education: High School Diploma plus training acquired through work experience or education or Bachelor's Degree
1 – 2 years of previous job-related experience
Ability to communicate verbally

Nice To Haves

Bachelor's Degree OR equivalent training acquired via work experience or education
Administrative or technical background acquired through completion of 2 - 3 years of college
3 - 5 years of previous job-related experience

Responsibilities

Performs varied administrative support duties to relieve supervisor of clerical and routine administrative responsibilities and to maintain an efficient and effective office operation.
Sets priorities with direction from supervisor.
Provides comprehensive administrative and operational support to the Radiation Oncology Department by managing calendars, coordinating meetings, handling communications, and supporting day-to-day activities.
Screens and directs inquiries, prepares meeting materials, records and distributes minutes, and ensures deadlines are met.
Develops professional written communications, reports, and presentations, and compiles data to support operational and committee needs.
Assists with project coordination, research, and event planning, including organizing on-site activities.
Maintains accurate records and filing systems, including personnel documentation and department SharePoint resources.
Supports preparation for regulatory reviews by coordinating schedules, materials, and logistics.
Manages departmental expenses and purchasing processes, including requisitions, travel arrangements, and expense reports, ensuring compliance with policies.
Oversees office supplies, equipment, and shared spaces to ensure smooth daily operations.
Performs additional duties and special projects as assigned.