ADMINISTRATIVE ASSISTANT I

State of Florida • MONTICELLO, FL

1d • $36,231 - $38,393 • Onsite

About The Position

This open competitive advertisement is for a Career Service position located at Jefferson Correctional Institution in the Warden’s Office. Our mission in the Florida Department of Corrections is to provide a continuum of services to meet the needs of those entrusted to our care, creating a safe and professional environment with the outcome of reduced victimization, safer communities and an emphasis on the premium of life. This position is not a telework position and is required to report to the FDC office in the area it serves.

Requirements

• Must possess a high school diploma or its equivalent.
• Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

Responsibilities

• Provides administrative assistance to the Warden by researching and gathering data, preparing written reports and statistical reports, providing guidance and assistance to staff formulating projections and recommendations, and making independent conclusions.
• Reviews, analyzes, and prepares drafts of interoffice memorandums, correspondence, DC-mail messages and confidential material for the review and approval of the Warden.
• Gathers, compiles and records statistical data, written reports and other information for review by the Warden.
• Interacts with the public and staff in a tactful and courteous manner by responding to questions, interpreting rules, regulations, policies and procedures, and practices. Refer questions as needed to the Warden.
• Assist the Warden by providing information (oral & written) to department heads concerning attendance at meetings, conference and seminars.
• Maintains a calendar of events for Warden for those events requiring his attendance. Coordinates scheduling for training vehicle and vehicle assigned to the Warden’s Office for such events.
• Compiles data from department heads and recapitulates into bi-weekly and monthly reports for review/approval by Warden and forwarded to Regional Director
• Opens, dates and distributes daily mail for Warden. Copies and distributes mail/correspondence to appropriate department after reviewed by Warden. Coordinates with the mail room to ensure that all outgoing mail from the Warden’s office is processed daily. When necessary, distribute copies of the proposed DC rules, Adopted Rules and Policy & Procedure Directives.
• Answers the telephone promptly, politely and professionally. Screens and transfers callers to appropriate personnel or takes and transmits all messages accurately and without delay.
• Responsible for taking, transcribing and distributing minutes of meetings conducted by the Warden.
• Maintains all office files and documents in an accurate, current and secure manner

Benefits

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan), Investment Plan (401(K)-Type Retirement Plan), Deferred Retirement Option Program (Drop), Deferred Compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED