Administrative Assistant I

DHL (Supply Chain) • Whiteland, IN

20d

About The Position

DHL Supply Chain is hiring an Administrative Assistant I to provide personal secretarial services and administrative assistance under the general direction of the General Manager. The role supports management with administrative and clerical work, including records management, billing, payroll, personnel records, and advanced support for senior management. The position calls for initiative and judgment, including discretion in non-routine situations, and providing associates with courteous, responsive, and accurate information.

This role manages accounts payable and receivable, supports weekly payroll and month-end close, prepares correspondence and confidential reports, maintains files and calendars, coordinates meetings and travel, handles management mail, and serves as a communication point for associate human-resource and relations matters. It may delegate routine duties to one or two clerical associates and requires operation of standard office equipment. The posted shift is 1st shift.

Requirements

• High school diploma or equivalent.
• Two years of experience using MS Excel, MS Word, and an email system.

Nice To Haves

• Three years of related experience preferred.
• Two years of accounts receivable and accounts payable experience preferred.

Responsibilities

• Provide administrative and clerical support to management, including management of personnel records.
• Manage accounts payable and receivable, obtain purchase orders, validate and process invoices, and contact vendors about discrepancies.
• Review, transmit, and manage weekly payroll and reconcile issues.
• Assist the General Manager with the month-end close process.
• Type and edit correspondence and reports from rough drafts.
• Use judgment and initiative to determine actions in non-routine situations.
• Screen telephone calls and visitors, provide information about company policies and operations, and redirect or refer inquiries as appropriate.
• Handle confidential administrative details and make independent decisions where errors may have a moderate effect on cost.
• Prepare confidential and specialized recurring reports, including financial data, and produce reports, presentations, proposals, and other documents.
• Maintain confidential filing systems and establish, maintain, and revise the supervisor’s files as necessary.
• Maintain the manager’s calendar and schedule meetings and appointments.
• Arrange travel and hotel accommodations and compile and submit expense reports.
• Open and review mail directed to management, respond to routine inquiries, and delegate or forward other items as appropriate.
• Coordinate high-level, business-unit-wide, and customer meetings.
• Serve as a central communication point for associates on human resources and associate relations matters.
• Delegate routine duties to one or two clerical associates.
• Follow up with subordinate managers on delegated assignments and their status and completion.
• Operate office equipment, including fax machines, copiers, printers, and binding machines.

Benefits

• Affordable medical, dental, and vision coverage available beginning on the 30th day.
• PTO program, including paid holidays and vacation.
• 401(k) with generous company match.
• Tuition reimbursement program.
• Training and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED