Administrative Assistant I - Human Resources & Risk Management (Prescott)

Yavapai County Government • Prescott, AZ

2d • Onsite

About The Position

Yavapai County Human Resources and Risk Management is seeking an Administrative Assistant I. In this role, you will serve as the first impression of the department, providing exceptional customer service and administrative support to employees, applicants, visitors, and members of the organization. The position supports the day-to-day operations of all functions within Human Resources and Risk Management and plays an important role in creating a positive, professional, and responsive experience for those who interact with the department. This is an excellent opportunity for someone who is interested in building a career in Human Resources and wants to gain hands-on exposure to the many facets of HR. In this role, you will have the opportunity to learn about and support areas such as employee benefits, recruitment and onboarding, HRIS administration, employee records, compliance, training, risk management, and other HR programs and initiatives. The ideal candidate is organized, approachable, service-oriented, detail focused, and eager to learn. Success in this position requires the ability to maintain confidentiality, manage multiple priorities, communicate effectively, and work collaboratively with employees and HR team members at all levels. Be the first face they see, the helping hand they can count on, and the HR professional you’re building toward. Join our team and grow your career while making a difference across the organization.

Requirements

• High school diploma or equivalent.
• A minimum of two (2) years of increasingly responsible clerical/administrative experience.
• Must possess a valid Arizona driver’s license.
• Knowledge of departmental clerical and office procedures, including various internal programs.
• Knowledge of business English, spelling, grammar, punctuation, and composition.
• Knowledge of clerical office practices and procedures.
• Knowledge of research techniques and report writing.
• Knowledge of current Microsoft Office software.
• Knowledge of filing and recordkeeping.
• Skill in customer service.
• Skill in communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Skill in organization and adherence to detail.
• Ability to provide timely, accurate, professional, and confidential administrative support.
• Ability to prepare correspondence, write reports, and design forms.
• Ability to answer inquiries and questions.
• Ability to make inferences from written materials.
• Ability to multitask and prioritize autonomously.
• Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Ability to keep management informed of key operating issues affecting the department.
• Ability to remain current in knowledge required to perform assigned duties.
• Ability to handle confidential matters and maintain discretion always.
• Ability to act with courtesy, tact, and diplomacy.

Nice To Haves

• Eager to learn.
• Organized, approachable, service-oriented, detail focused.

Responsibilities

• Performs a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data utilizing a computer data base program, taking and transcribing meeting minutes and scheduling.
• Performs accounting and/or purchasing tasks related to the department’s budget or assigned program.
• Maintains office records/files and database files of a routine to difficult and/or confidential or a sensitive nature.
• Conducts research and development.
• Communicates in person and by telephone with staff and public.
• Performs other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED