Administrative Assistant I

NORTHEAST COMMUNITY CLINIC•Los Angeles, CA

139d•$23 - $28•Onsite

About The Position

The Administrative Assistant provides administrative support and applies detailed knowledge of departmental responsibilities and functions to organize and prioritize projects and related duties. The role calls for initiative, resourcefulness, problem-solving, attention to detail, and the ability to work independently and collaboratively. The schedule is flexible and may require some evenings and weekends. The position requires travel between facilities and 10% travel outside the local area.

Requirements

Associate degree in Business Administration or coursework in a related field; experience may substitute for education.
Minimum 2–3 years of administrative experience; high-level administrative support experience is preferred.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Excellent communication and customer service skills.
Excellent proofreading and grammar skills.
Reliable transportation and ability to travel between facilities.
Valid state identification.
Commitment to the goals and philosophy of Northeast Community Clinic.
Ability to work as a team player and independently.

Nice To Haves

Bilingual Spanish/English.
High-level administrative support experience.

Responsibilities

Prepare correspondence, reports, agendas, spreadsheets, expense reports, and presentations.
Arrange appointments, conferences, and travel.
Coordinate meetings, take meeting minutes, and maintain files.
Perform general office duties, including filing, faxing, photocopying, and ordering office supplies for the department.
Manage multiple calendars.
Interact effectively with directors, managers, patients, internal staff, public agency and business representatives, visitors, and vendors; handle phones and assist visitors.
Plan and coordinate multiple projects through completion.
Handle incoming and outgoing departmental correspondence.
Maintain positive working relationships with staff.
Perform other duties as assigned by the supervisor or manager.