Administrative Assistant I

MYR Group • Phoenix, AZ

10d

About The Position

The Administrative Assistant works in a busy office environment and efficiently multitasks across assignments. The role helps coordinate and distribute work, supporting project managers, office managers, and field staff as its primary internal customers.

Responsibilities span general administrative support, new-hire onboarding, accounting and billing assistance, and inventory and operations. The position provides support to field and office personnel, manages onboarding documentation and processes, assists with payroll and vendor billing, and oversees FR/PPE inventory and payment processing. Assigned tasks must be completed accurately and on time, while maintaining confidentiality and following company conduct and professional standards.

Requirements

• Minimum 1–2 years of payroll and/or general administrative experience.
• High school diploma or GED.
• Strong attention to detail and organizational skills.
• Ability to handle sensitive and confidential information.
• Strong working knowledge of Microsoft Word and Excel.
• Self-motivated, with the ability to work independently.
• Strong communication and teamwork skills.

Responsibilities

• Provide general administrative support to field and office personnel.
• Answer and direct incoming calls, and greet and assist visitors.
• Operate computers, copiers, scanners, phone systems, and other standard office equipment.
• Maintain organized records and enter data accurately using Microsoft Excel.
• Manage the full new-hire onboarding process from start to finish.
• Ensure required onboarding documentation is accurate and submitted within established timelines.
• Maintain the confidentiality of employee information.
• Review and approve vendor invoices for payment.
• Assist with weekly payroll processing.
• Prepare and manage weekly vendor billing.
• Oversee the FR/PPE process, including inventory tracking and payment processing.
• Complete assigned tasks accurately, on time, and to a high standard.
• Perform additional duties as needed to support office operations.
• Adhere to the Company's Code of Business Conduct and Ethics and applicable professional standards.

Benefits

• Medical, dental, vision, Teledoc, hearing, prescription, mental health, Employee Assistance Plan, short-term disability, retiree coverage, and life insurance under LINECo, with low deductibles and out-of-pocket maximums.
• Employee or employee-plus-family coverage for a $15 weekly premium.
• ThrivePass Health & Wellness Reimbursement Program offering $1,200 annually for health and wellbeing-related purchases.
• Annual paid time off starting at 15 days, plus 10 paid holidays, including a floating Cultural Celebration Day.
• 401(k) plan with 100% match up to 6%, immediate vesting, and potential annual profit sharing.
• Educational assistance, including support for educational costs and internal training.
• Company-paid short- and long-term disability, life, and accidental death and dismemberment insurance.
• Company-paid business travel accident insurance.
• Voluntary plans, including supplemental vision, accident and critical illness, identity theft, group legal, group auto and home, and additional voluntary life insurance for employees and dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED