Administrative Assistant I

Trinity Health • Ypsilanti, MI

1d • Onsite

About The Position

In support of a department, performs administrative duties and tasks that are typically routine and standardized. Works under close supervision or following prescribed procedures to prepare routine correspondence and to schedule and coordinate meetings. Logs and types data from known sources and generates routine reports. Answers routine questions and refers telephone calls to appropriate contacts. Primary contact is with internal staff, managers and patients and answers questions by referencing a variety of routine sources.

Requirements

• High School Diploma or equivalent.
• 0 – 3 years of administrative support experience.
• Basic knowledge of general/standard administrative functions and of department policies and procedures.
• Proficient in at least one MS Office Suite (Word, Excel, PowerPoint, Outlook, Access, etc.).

Nice To Haves

• Proficiency in more than one MS Office Suite is desirable.

Responsibilities

• Prepares routine correspondence, documents and reports; usually from rough draft or machine dictation. On occasion, will prepare non-routine correspondence.
• Develops forms, tables, charts, presentation materials, and records that are often routine and non-confidential. Has limited exposure to confidential and sensitive material. Confidential material is shared only to complete assigned tasks.
• Develops department record-keeping and filing systems.
• Opens and administers incoming and outgoing mail, correspondence, reports, and memoranda. May or may not open mail labeled “confidential”.
• Prepares routine responses to correspondence generally of a form letter format.
• Logs and types data and generates routine reports.
• Coordinates meetings, including scheduling, compiling materials, and follow-up activities. May maintain calendars and schedules of supported personnel.
• Makes travel arrangements.
• May monitor department budgets and track expenditures and may identify and resolve errors and discrepancies. May have delegated authority to authorize small expenditures.
• Responds to routine inquiries regarding departmental services, records and other matters.
• Solves routine problems to complete a specific task by utilizing basic knowledge of General/standard administrative functions (filing, telephone, photocopying) and of departmental policies and procedures.
• Places, receives and routes telephone calls and messages. Screens and prioritizes calls.
• Receives, greets and screens visitors or employees. Ensures amenities are available. Notifies appropriate staff, and directs visitors and deliveries to appropriate area

Benefits

• Competitive compensation
• DAILYPAY
• Benefits effective on Day One! No waiting periods.
• Full benefits package including Medical, Dental, Vision, PTO, Life Insurance, Short and Long-term Disability
• Retirement savings plan with employer match and contributions
• Colleague Referral Program to earn cash
• Unlimited career growth opportunities with one of the largest Catholic healthcare organizations in the country
• Tuition Reimbursement

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED