Administrative Assistant I

THE SALVATION ARMY•Charleston, SC

30d•$0 - $15•Onsite

About The Position

This position performs clerical and secretarial work, including typing, filing, processing routine paperwork, maintaining records, answering telephone calls, and providing information about office operations and services. It also supports food pantry operations by receiving, organizing, and distributing food, clothing, and shoes; maintaining service records and inventory; assessing client needs; and coordinating food delivery with social services workers. The role prepares correspondence, newsletters, bulletins, reports, office records, calendars, databases, and other documents; researches and organizes information; answers calls and assists visitors; and maintains filing systems. Food pantry duties include reviewing client applications and eligibility, preparing food bags, recording services, coordinating the retrieval and distribution of food, monitoring food expiration dates, and maintaining adequate supplies. The position is part-time and located at the NSC-Charleston Corps in Charleston, South Carolina. Work is generally performed seated in a normal office environment, with occasional standing or walking and limited lifting or carrying of objects under 25 pounds.

Requirements

High school diploma or GED.
Two years of experience performing secretarial work in a general office, or an equivalent combination of training and experience that provides the necessary knowledge, skills, and abilities.
Ability to meet attendance requirements.
Ability to read, write, and communicate effectively in English.
Ability to perform routine mathematical computations.
Ability to operate general office equipment, including a telephone, computer, and adding machine.
Ability to concentrate and pay close attention to detail despite interruptions from telephone calls or in-person client interactions.
Valid state driver's license.

Nice To Haves

Supplemental secretarial or administrative courses preferred.

Responsibilities

Type correspondence, newsletters, bulletins, and reports accurately and promptly; acknowledge routine correspondence as appropriate.
Prepare, maintain, update, and organize office records, reports, calendars, databases, journals, books, logs, and lists.
Research office files and compile information and statistics for routine reports; proofread reports for errors and grammatical correctness.
Answer telephone calls courteously, greet and assist employees and visitors, provide information about office operations and services, and attempt to resolve complaints tactfully.
File and maintain correspondence, forms, cards, records, reports, and other documents in an organized and efficient filing system.
Meet with clients, review applications, determine eligibility for assistance, and refer clients who are not eligible to receive assistance.
Prepare food bags according to family size and maintain complete records and statistics on assistance and services provided.
Coordinate with social services workers the retrieval, storage, and distribution of food and commodities.
Monitor food expiration dates and discard outdated or damaged food.
Prepare records and charts to facilitate and document the distribution of food and supplies.
Work with social services workers to determine food order quantities and maintain an organized inventory sufficient to meet program needs.
Receive, organize, and distribute food, clothing, and shoes; maintain inventory and records of services provided.