ADMINISTRATIVE ASSISTANT I - 48000174
About The Position
The Florida Department of Education’s Division of Finance and Operations, Bureau of General Services, is hiring an Administrative Assistant I in Tallahassee. Under general supervision of the Chief of General Services, the position independently performs intermediate-level administrative support duties. Its work supports the Department’s day-to-day operations and security, including building access and badging, parking services, access and emergency notification systems, facility work orders, incoming calls, visitor and administrative records, and other agency operational needs. The position requires an on-site schedule from 8:00 a.m. to 5:00 p.m., Monday through Friday; telework is unavailable. Other duties may be assigned.
Requirements
- Knowledge of administrative and office principles and practices.
- Ability to work independently and perform tasks and responsibilities with limited guidance and direction.
- Ability to understand and apply applicable rules, regulations, policies, and procedures.
- Ability to communicate clearly and effectively verbally and in writing.
- Ability to work and perform under stressful conditions.
- Ability to consider others’ workload concerns and avoid negatively affecting others’ productivity and morale.
- Ability to provide excellent customer service.
- Ability to recognize the appropriate use of equipment, facilities, and materials.
- Proficiency using Microsoft Office Word, Excel, and Outlook.
- Ability to answer a multiline phone system.
- Applicants must complete the candidate profile and provide verifiable work history, education, volunteer experience, and other requested application information; employment gaps of three months or more must be explained.
- Level 2 background screening is required as a condition of employment.
- Male applicants born on or after October 1, 1962, must meet the stated Selective Service registration or exemption requirements.
Nice To Haves
- Preference will be given to applicants who meet both professional and educational experience.
Responsibilities
- Administer and maintain the Turlington Building badging program, including issuing badges, monitoring access, ensuring accountability for temporary badges, and coordinating with security personnel.
- Generate and maintain monthly, expired, and other access-related badging reports for the Turlington Building.
- Administer the Department’s parking program by maintaining parking records, issuing parking placards, collecting contractor parking payments, processing payments to DMS, conducting annual audits, and overseeing program operations.
- Answer and route calls received through the Department’s main telephone line.
- Maintain employee and contractor access in agency systems, including the State Emergency Notification System and Winn-Winn Gym access program.
- Receive, enter, and track facility maintenance work orders through the Department of Management Services Customer Work Order System.
- Maintain and update the Missing Children Board as needed.
- Collect, process, maintain, and organize Commissioner’s Office and Turlington Building visitor logs and related records.
- Perform other duties as assigned.
Benefits
- State Group Insurance coverage options, including health, life, dental, vision, and supplemental options
- Retirement plan options, including employer contributions
- Nine paid holidays and a Personal Holiday each year
- Annual and sick leave benefits
- Student Loan Forgiveness Program, subject to eligibility
- Flexible Spending Accounts
- Tuition fee waivers at participating Florida colleges and universities
- Ongoing comprehensive training
- Career growth opportunities
- Maternity and parental leave benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
