Administrative Assistant I, Recreation & Senior Services Department

Livingston Township•Livingston Township, NJ

About The Position

The Recreation & Senior Services Department is seeking an organized, detail-oriented, and customer-focused Administrative Assistant to support daily operations. The position provides administrative, marketing, program coordination, financial reporting, reconciliation, purchasing, and customer service support to help ensure effective delivery of recreation programs and senior services. The role is full-time, 35 hours per week.

Requirements

Knowledge of general office procedures, bookkeeping, financial reporting, marketing, and customer service.
Proficiency in Microsoft Word and Excel.
Strong organizational skills, attention to detail, accuracy, and communication skills.
Ability to prioritize assignments independently and work effectively with staff, vendors, Township officials, and the public.
A degree or educational background in Recreation, Parks and Recreation, Recreation Administration, or a related field; at least one year of office experience; or an equivalent combination of education and experience.
May require a driver’s license valid in the state of New Jersey.

Nice To Haves

Experience in recreation programming or a related field is preferred.
Experience and proficiency with CommunityPass and Edmunds are strongly preferred.
Familiarity with Canva and Constant Contact is beneficial.

Responsibilities

Provide administrative support to the Recreation & Senior Services Department, including marketing and communications, website and calendar updates, program coordination, customer service, and event support.
Maintain departmental records and databases.
Prepare financial reports and reconcile revenues and accounts.
Process purchasing and accounts payable documents.
Support accurate recordkeeping, timely communications, and efficient daily operations.
Work with staff, vendors, Township officials, and the public.