Administrative Assistant 3 - Parks & Recreation

City of SeaTac•SeaTac City Hall; SeaTac, WA

About The Position

The City of SeaTac is seeking an experienced Administrative Assistant 3 to support the Parks & Recreation Department. Under the direction of the Parks & Recreation Director or designee, this position performs complex administrative support and office coordination duties to help ensure efficient department operations. It provides high-level support to the Director, Deputy Director, and division managers, coordinating departmental systems, projects, communications, records management, budget activities, and contract administration. The role also serves as a resource for staff, partners, residents, and community members, and reflects the City's values of accountability, collaboration, trustworthiness, social responsibility, and emotional intelligence through customer service, confidentiality, and collaborative support.

Requirements

College-level or equivalent coursework in business administration, office management, clerical training, or a closely related field.
At least four years of progressively responsible clerical or administrative office support experience, including a verifiable track record of success and a stable work history; alternatively, a combination of education, training, and experience that provides the knowledge, skills, and abilities to perform the job.
A satisfactory three-year driving abstract record, submitted prior to hire.

Nice To Haves

An associate degree, another degree, or certification is preferred but not required.

Responsibilities

Provide high-level administrative support to department leadership.
Coordinate schedules, correspondence, reports, presentations, and special projects.
Manage confidential information professionally and discreetly.
Maintain department records, tracking systems, and administrative processes.
Coordinate public records requests and records retention activities.
Develop and improve office procedures and standard operating practices.
Assist with Recreation Guide production, promotional materials, and website content.
Coordinate department messaging with the City's Communications team.
Support community outreach efforts and information sharing.
Assist with budget preparation, expenditure tracking, and financial reporting.
Process invoices, purchase orders, and other financial transactions.
Monitor departmental spending and reporting activities.
Assist with contract tracking, insurance compliance, vendor coordination, and project documentation.
Support department initiatives and cross-departmental projects.
Serve as a key point of contact for residents, contractors, community partners, and staff.
Respond to inquiries and connect customers with appropriate resources and services.