Administrative Assistant I

State of Oklahoma•Lexington, OK

8d•Onsite

About The Position

The Administrative Assistant I provides routine administrative support at Joseph Harp Correctional Center. The role coordinates internal and external activities, responds to routine written and oral inquiries, performs routine fiscal duties, and completes customer service requests for internal and external customers. Work may include supporting program areas or administrators, maintaining records, preparing correspondence and reports, and performing administrative operational tasks.

Requirements

A bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.
Knowledge of spelling, punctuation, and business English.
Knowledge of business mathematics and modern office methods and procedures.
Knowledge of maintaining complex records and of major policies and procedures governing assigned programs.
Ability to establish and maintain effective working relationships.
Ability to perform confidential work and maintain confidentiality.
Ability to interpret and complete routine matters according to agency policies and procedures.
Ability to follow oral and written instructions.

Nice To Haves

Some agencies may prefer a candidate with a specific bachelor's degree or college hours.

Responsibilities

Coordinate internal and external activities of the organization or program.
Respond to routine inquiries in written and oral form.
Perform routine fiscal duties.
Complete routine customer service requests from internal and external customers.
Provide administrative support to program areas, support functions, or an administrator or official.
Maintain records and prepare correspondence, presentations, reports, or other materials as assigned.
Participate in projects as a team member or team leader.
Develop and implement special procedures.
Initiate correspondence requiring knowledge of agency or program procedures and policies.
Develop and maintain confidential or complex files.
Interpret and advise customers on departmental or program rules, regulations, and laws.
Administer or support administrative operational functions, including invoices, payments, requisitions, purchase orders, bookkeeping, accounting, and other fiscal duties.
Represent the agency, supervising official, or program area at meetings, conferences, or civic organizations.
Coordinate activities with internal and external customers.
Establish educational or training programs.
Interview callers, arrange appointments, and perform other office tasks and duties.
Use technological and data processing equipment to provide information; review and edit source documents, reports, and other documents; verify completeness and conformity with requirements; resolve discrepancies or refer complex discrepancies to appropriate staff.
Train or mentor other staff and supervise subordinate administrative, clerical, or technical clerical staff, as assigned.