Administrative Assistant I

The Weitz Company / Contrack Watts, Inc. • Cedar Rapids, IA

10d • Onsite

About The Position

The Weitz Company is seeking an Administrative Assistant I in Cedar Rapids, Iowa. The Administrative Assistant I performs a wide variety of clerical and administrative duties including creating correspondence, coordinating events, and processing invoices. The Administrative Assistant I may report to another administrative role or other assigned supervisory person.

Requirements

• A high school diploma is required
• Candidate must have a minimum of 1 year of administrative assistance experience or experience in a comparable role
• Independent judgment, excellent organizational skills and the flexibility to coordinate multiple projects with frequent interruptions are necessary skills for this position
• Interpersonal skills to handle sensitive and confidential situations and analytical ability to gather and summarize data for reports is also necessary
• A qualified candidate possesses excellent communication skills and is able to maintain a pleasant and positive attitude, even in difficult situations
• Tact and poise are essential
• Strong knowledge of Microsoft Office applications (PowerPoint, Excel, Word) is required
• Good typing and general office skills

Nice To Haves

• an associate's degree is preferred
• Experience with basic accounting and invoicing is desired
• Basic experience with Adobe or Bluebeam, Outlook, and Box is a plus

Responsibilities

• Provide clerical and administrative support to various departments as requested
• Prepare notes for meetings, special reports, memoranda, letters of confidential nature, and routine correspondence on behalf of the business
• Assist in coordination and organization of company events such as meetings, travel, annual awards banquet, conferences, department activities and customer outings
• Maintain electronic filing system that ensures easy and efficient retrieval of information
• Prepare/review/approve expense reports for team members
• Arrange travel for team members
• Accurately input contract revisions into an AIA or consensus document software
• Code invoices to the correct cost code
• Verify subcontractor contracts, subcontractor bonds and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed
• Manage and distribute contract status reports and other cost reports
• Obtain, review and process subcontractor and vendor payments
• File and distribute construction drawings
• Assist in preparation of owner pay applications; maintain related documentation
• Assist project team with pre-qualifications, contract execution, invoices, change orders and other requested documents
• Organize closeout information in conjunction with project team
• Perform other duties as assigned

Benefits

• Competitive Pay
• Rewarding Bonus Program
• Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
• Employer-Paid Short and Long Term Disability Programs
• Employer-Paid Life Insurance
• Generous Paid Time Off Provisions
• 401K Retirement Savings Plan With Company Match
• Tuition Reimbursement
• Fully Paid Parental Leave
• Voluntary Products including Critical Illness Insurance and Accident Insurance
• Corporate Wellness Program with Wellness Time Off and Rewards

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED