Administrative Assistant I
About The Position
Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. The Department of Housing and Residence Life strives to create a "home away from home" where students are individually and collectively challenged and supported in the journey to become mature, contributing citizens in a global community. In support of the mission of Mississippi State University and the Division of Student Affairs, the Department of Housing and Residence Life cultivates an on-campus environment that promotes student success, engages students through intentional interactions, and challenges them to learn and grow beyond the classroom.
Requirements
- High school diploma
- 4-6 years Directly related to the duties and responsibilities specified.
- Excellent written and verbal communication skills.
- Working knowledge of word processing, spreadsheet, and database software packages.
Nice To Haves
- Bachelor’s degree in accounting or business.
- Experience in fund accounting.
Responsibilities
- Directs, supervises, and coordinates the administrative function of a complex office.
- Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting.
- Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations.
- Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.
- Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals.
- Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
- Manages complex events calendar for unit; coordinates the logistics of unit functions and events.
- Develops summary reports, analyzes for administrator, and makes recommendations regarding findings.
- Interviews, trains, and evaluates subordinate support staff.
- All other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
