Administrative Assistant I

Insight • Deer Creek, IL

3d • Onsite

About The Position

The Administrative Assistant I provides general administrative business support as well as support to their assigned Executive Assistant to CEO/CFO if applicable. The incumbent schedules appointments, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. Key responsibilities include:
Answer and route phone calls to appropriate parties.
Schedule and coordinate meetings and appointments.
Prepare and distribute correspondence, memos, and reports.
Maintain electronic and physical filing systems.
Process incoming and outgoing mail and packages.
Coordinate travel arrangements.
Manage inventory and office supplies.
Perform general administrative duties.
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by company.
Answers and screens telephone calls; arranges conference calls.
Coordinates manager schedule and/or makes appointments.
Welcome scheduled visitors and conducts to appropriate area or person.
Conducts research, and compiles statistical reports.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Makes copies of correspondence or other printed materials.
Be AmbITious: This opportunity is not just about what you do today but also about where you can go tomorrow. When you bring your hunger, heart, and harmony to Insight, your potential will be met with continuous opportunities to upskill, earn promotions, and elevate your career.

Requirements

• High school diploma or general education degree (GED) required
• Minimum of 2 years of related work experience; or equivalent combination of education and experience.
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, time-management, and multi-tasking skills
• Ability to prioritize tasks and work independently
• Ability to read, analyze, and interpret general business/ professional journals, technical procedures, or regulations.
• Ability to write reports and/or business correspondence.
• Ability to effectively present information and respond to questions from groups of managers, customers, other employees.

Responsibilities

• Answer and route phone calls to appropriate parties.
• Schedule and coordinate meetings and appointments.
• Prepare and distribute correspondence, memos, and reports.
• Maintain electronic and physical filing systems.
• Process incoming and outgoing mail and packages.
• Coordinate travel arrangements.
• Manage inventory and office supplies.
• Perform general administrative duties.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by company.
• Answers and screens telephone calls; arranges conference calls.
• Coordinates manager schedule and/or makes appointments.
• Welcome scheduled visitors and conducts to appropriate area or person.
• Conducts research, and compiles statistical reports.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.

Benefits

• Freedom to work from another location—even an international destination—for up to 30 consecutive calendar days per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED