Administrative Assistant I

County of Thurston•Olympia, WA

21h•Onsite

About The Position

Thurston County Public Works is recruiting for an Administrative Assistant I to join our dynamic, energetic, and innovative Administrative Services Team. The successful candidate will focus on administrative and technical support to the Road Operations Division while also contributing to department-wide administrative operations and initiatives. Essential functions may include, but are not limited to, the following: Serves as a primary contact for specific program areas. Reviews information related to the function of the program and independently makes decisions regarding day-to-day matters. Monitors to assure that the program is following applicable laws. Advises the public regarding program matters. Research and drafts recommendations of procedures, products or services, and activities within Public Works or specific program. Coordinates services or programs with other divisions or agencies. May monitor budget activity and/or financial records; compiles data and prepares estimates, statements, statistical reports, billings, and other business reports. Serves as the primary staff to boards, committees, or commissions. Schedules meetings and events, determines agendas and supporting materials, prepares minutes and other reports, and independently conducts follow-up assignments as requested. Handles inquiries and requests by the public, elected officials, or other departments. Serves as a contact point for requests, information gathering and problem-solving. Assists in resolving complaints or requests.

Requirements

High School Diploma or GED and one year of college level coursework in office support, general business, or another closely related field.
Three years of general office experience, with at least two years in a senior level office support position which includes experience independently coordinating projects and creating complex documents and reports.
Ability to use computer equipment and related software programs is required.

Nice To Haves

Knowledge of principles and practices of office management and work organization.
Knowledge of accounting principles and practices.
Ability to communicate effectively both orally and in writing.
Ability to analyze complex office problems and develop and recommend solutions.
Ability to establish effective working relationships with superiors, subordinates, other organizations, and the general public.

Responsibilities

Assisting with recruitment process coordination and logistics
Supporting policy and procedure review, approval, and tracking processes
Coordinating training and travel requests and related documentation
Performing timecard entry and related payroll support for Road Operations staff
Serves as a primary contact for specific program areas
Reviews information related to the function of the program and independently makes decisions regarding day-to-day matters
Monitors to assure that the program is following applicable laws
Advises the public regarding program matters
Research and drafts recommendations of procedures, products or services, and activities within Public Works or specific program
Coordinates services or programs with other divisions or agencies
May monitor budget activity and/or financial records; compiles data and prepares estimates, statements, statistical reports, billings, and other business reports
Serves as the primary staff to boards, committees, or commissions
Schedules meetings and events, determines agendas and supporting materials, prepares minutes and other reports, and independently conducts follow-up assignments as requested
Handles inquiries and requests by the public, elected officials, or other departments
Serves as a contact point for requests, information gathering and problem-solving
Assists in resolving complaints or requests