ADMINISTRATIVE ASSISTANT I

State of Florida • Sneads, FL

23h • $36,231 - $38,393 • Onsite

About The Position

This open competitive advertisement is for a Career Service position located at Apalachee Correctional Institution in the Warden’s Office. Our mission in the Florida Department of Corrections is to provide a continuum of services to meet the needs of those entrusted to our care, creating a safe and professional environment with the outcome of reduced victimization, safer communities and an emphasis on the premium of life. This position is not a telework position and is required to report to the FDC office in the area it serves.

Requirements

• Must possess a high school diploma or its equivalent.
• Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

Responsibilities

• Record, transcribe, and distribute concise meeting minutes for the Circuit Administrator and Deputy Circuit Administrator.
• Draft standard operating procedures, administrative decisions, and procedural memoranda for review and approval by the Circuit Administrator and Deputy Administrator.
• Manage a multi-line telephone system by answering calls promptly, screening and transferring calls appropriately, and documenting messages for distribution.
• Type and arrange correspondence as dictated by the Circuit Administrator, including composing confidential letters and providing technical assistance.
• Maintain a calendar of events for the Circuit Administrator and Deputy Circuit Administrator, including training events, seminars, meetings, conferences, field visits, and interviews.
• Compile and analyze information to formulate administrative recommendations, prepare quality management tools, and create charts and graphs for data-driven decisions.
• Collect and monitor budget information and expenditures for field offices, including travel expenses, supplies, equipment, and postage.
• Interact courteously with the public and field offices to answer questions about rules and policies, compile data for monthly and annual reports, manage daily mail distribution, and coordinate office supply procurement.

Benefits

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan), Investment Plan (401(K)-Type Retirement Plan), Deferred Retirement Option Program (Drop), Deferred Compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED