Administrative Assistant I, Academic Advising Center
Cameron University•Lawton, OK
•Onsite
About The Position
The Administrative Assistant supports the Academic Services Director and Academic Advising Center operations by serving as receptionist, coordinating communication with students, parents, faculty, vendors, and campus offices, and supervising a team of 4–5 student workers. They also manage student traffic and direct students to the appropriate Advising Specialists and High School Liaisons.
Requirements
- High school diploma, or equivalent
- Two years of increasingly responsible administrative and/or secretarial experience or other combination of education and experience
- Excellent oral and written communication skills
- Experience in a variety of computer applications such as Microsoft Office (Outlook, Excel, Word, and PowerPoint), Adobe Acrobat, Zoom, and Google Workspace with a demonstrated ability to learn and implement new applications
- Ability to assist a wide variety of individuals using excellent interpersonal, listening, and communication skills in order to advise students
Nice To Haves
- Completion of an Associate’s or Bachelor’s degree
- Experience with Canva, Banner9, Slate, and Navigate EAB applications
- Related experience in an institution of higher education
- Experience with social media management
- Experience working with a variety of traditional and non-traditional student populations
Responsibilities
- Respond to inquiries in-person, via telephone, and via email and schedule advising appointments for students
- Manage the calendars of Advising Center Staff using Microsoft Outlook and EAB Navigate
- Manage budget for the Academic Advising Center
- Initiate purchase orders, order office supplies, and maintain a current inventory listing of all technological equipment
- Review and reconcile invoices and statements with purchase orders for payment approval
- Schedule student work study coverage for the Academic Advising Center
- Oversee hiring and training of student workers in the Academic Advising Center
- Approval of time sheets for Academic Advising Center work studies
- Sort mail for proper distribution within the office and interdepartmental mail
- Maintain an efficient filing system which meets the needs of the Academic Advising Center
- Manage and develop content for the Advising Center social media pages
- Assignment of students to appropriate advisors
Benefits
- paid medical coverage
- ample time off
- employee tuition waiver programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
