Administrative Assistant - Human Resources - Wickenburg

Meadows of Wickenburg Inc • Wickenburg, AZ

9d • Onsite

About The Position

At Meadows Behavioral Health, we are looking for a compassionate, innovative individual with a passion to make an impact to join our team. We are a leader in the behavioral health industry, offering specialized programs for various conditions. We provide state-of-the-art, evidence-based care with over 45 years of clinical experience. We believe in training our employees for advancement, with 75% of our current top-level executive staff being internal promotions.

Requirements

• High school diploma required.
• 2+ years' experience in an administrative role required.
• 2+ years' experience working with C-Suite required.
• Proficiency with HRIS systems, MS Office, Excel and PowerPoint.
• Strong critical thinking skills.
• Excellent verbal and written communication and presentation skills required.

Nice To Haves

• Bachelor's degree preferred.
• Human Resources experience preferred.
• Previous experience working in a healthcare setting preferred.

Responsibilities

• Maintain schedules and appointments for designated Senior Leadership.
• Facilitate New Employee Orientation, including individual sessions, documentation, employee follow-up, and background checks.
• Manage employee records.
• Initiate and track various screenings for new employees based on role.
• Coordinate start dates and maintain communication with all interested parties.
• Ensure all information for new hires, documentation for Contractors and Practicums are completed within required guidelines for compliance purposes and entered accurately into the HRIS.
• Provide candidate information regarding orientation once a potential new hire has cleared all screenings and a start date is established.
• Send required notifications via Teams to candidates not attending on-site, including hiring managers and designated staff.
• Confirm receipt of invite with candidates via phone and Heymarket.
• Provide all Teams invited candidates with required documentation for their first day via email, copying the hiring manager and/or designee.
• Manage executive leadership's calendar, meetings, and travel arrangements for CEO, CFO, and President, ensuring efficient scheduling and communication.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Call all candidates scheduled to attend in person to confirm attendance, orientation date, and address.
• Ensure accurate setup of all new employees in HRIS, including labor allocations, DOL status, benefits eligibility, HER access, IT, tax profile, and workers' compensation insurance coding.
• Assist with HR projects, employee events, and engagement activities.
• Confirm with all candidates the required documents to be provided on orientation day.

Benefits

• We offer state-of-the-art care including neurofeedback and other services.
• We offer a range of specialized programs, including residential, outpatient, and virtual treatment.
• We provide care for drug and alcohol addiction, trauma, sexual addiction, behavioral health conditions, and co-occurring disorders.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED