Administrative Assistant, Human Resources

Securian Financial • Saint Paul, MN

1d • Hybrid

About The Position

We are looking for a dynamic and highly motivated administrative assistant to provide administrative support to senior HR leaders. To thrive in this role, you must be a self-starter, adaptable to change, able to handle confidential information and be able to effectively communicate with internal and external executives, while remaining approachable to fellow associates. Your strong written and verbal communication skills will be essential in building a true partnership with the leaders and associates you support. Together, you will drive value, making a significant impact on the organization. At Securian Financial, the internal title for this role is Administrative Business Partner Specialist. Securian Financial believes in hybrid work as an integral part of our culture. Associates get the benefit of working both virtually and in our offices. If you’re within a commutable distance (90 minutes), you’ll join us 3 days each week in our offices to collaborate and build relationships. Our policy allows flexibility for the reality of business and personal schedules.

Requirements

• Professionalism with demonstrated administrative support experience.
• Strong service orientation, communication, interpersonal and persuasive skills for effective interaction with various levels of people internally and externally.
• Ability to take initiative, with a strong sense of urgency, assertiveness and willingness to accept a wide range of responsibilities.
• Demonstrated ability to exercise discretion, sound judgment and problem solving while working independently with critical, confidential and time sensitive information.
• Strong planning and organizational skills, attention to detail and the ability to prioritize responsibilities and work independently.
• Ability to independently plan work/tasks to keep senior management and projects on schedule, despite numerous conflicting priorities and changes.
• Excellent written and verbal communication skills to compose correspondence and other documentation.

Nice To Haves

• Administrative Support
• Meeting Organization
• Office Administration
• Prioritization
• Scheduling
• Taking Initiative
• Verbal Communications
• Written Communication

Responsibilities

• Performs moderately complex administrative duties, often requiring a higher level of confidentiality and considerable skill and knowledge of organization policies and procedures.
• Coordinates leader's daily tasks and calendar.
• Gathers information for scheduling from a variety of sources and exercises judgement when approaching conflicting meetings.
• Suggests appropriate meeting times relative to other meetings and critical attendees.
• May act independently in determining priority/resolving conflicts.
• Resolves routine and sometimes complex inquiries.
• Exercises moderate level of autonomy and confidentiality in troubleshooting issues as they arise.
• Prepares meeting materials by editing and organizing agenda, special reports, presentations, and meeting minutes with general direction from leader(s).
• Subject matter expert on processes and procedures.
• Will coordinate events and functional projects in support of broader function needs.
• May conduct research for senior leader(s) or senior individual contributor(s); compiles and summarizes information and provides recommendations.
• Acts as liaison for technology and finance.
• Identifies opportunities for the use of enhanced technology, coordinates the department budget process, etc.

Benefits

• Paid time off
• Leave programs (parental leave, caregiver leave for family members, bereavement and military leave)
• Nine company paid holidays
• Company-funded pension plan
• 401(k) retirement plan with company contribution up to 10 percent of eligible earnings, with a target of 5 percent based on company results
• Medical, dental and vision coverage from the first day of employment for associates and eligible family members
• Volunteer paid time off
• Dollar-for-dollar matching gift program
• Associate Resource Groups (ARGs) focusing on Mental Wellness and Disability Pride, Young Professionals, Multicultural, Women and Allies, and Servicemember interests.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed