Administrative Assistant-HR and Finance
About The Position
At the NCIA, we believe people are at the heart of meaningful change—and strong systems help them thrive. We’re looking for a collaborative, detail-loving Administrative Assistant for Human Resources & Finance who is excited to support both people-focused and operational work in a mission-driven nonprofit environment. If you enjoy being the connector, the organizer, and the calm force that keeps things moving—this role is for you. You’ll play a vital behind-the-scenes role supporting our HR and Finance teams so they can focus on advancing our mission.
Requirements
- High school diploma or equivalent required
- At least 2 years of administrative experience, ideally in HR, finance, or a nonprofit setting
- Experience handling confidential information with discretion
- Familiarity with financial documentation and basic accounting practices
- Strong organizational skills and attention to detail
- Clear, professional, and kind written and verbal communication
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); HR or finance systems a plus
- Ability to manage multiple priorities with flexibility
- Independent and team-oriented work style
- Commitment to equity, respect, and continuous learning
Nice To Haves
- Associate degree or higher in Business Administration, Human Resources, Finance, or a related field
Responsibilities
- Assist with recruitment by posting jobs, scheduling interviews, and welcoming new staff during onboarding
- Maintain confidential employee records with care and integrity
- Coordinate interviews, meetings, and HR-related activities
- Serve as a friendly point of contact for internal and external HR inquiries
- Help prepare and organize financial documents and reports
- Assist with payroll preparation by collecting and verifying employee information and timesheets
- Maintain accurate records for financial transactions and department databases
- Manage office supplies and resources for HR and Finance teams
- Prepare correspondence, presentations, and reports
- Support special projects and cross-team initiatives
- Help implement internal policies and procedures
- Ensure compliance with organizational policies and applicable laws
- Bring ideas, curiosity, and problem-solving skills to a supportive team environment
Benefits
- Health, dental & vision insurance
- Health Savings Account with employer contributions
- 403(b) retirement plan with employer match
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
