Finance Administrative Assistant

Aldevra•Oshtemo Charter Township, MI

18h•Onsite

About The Position

Aldevra is looking for a detail-loving, numbers-friendly Finance Administrative Assistant to join our team in Kalamazoo. This role supports our Finance Department with invoices, payments, reconciliations, documentation, shared inboxes, and day-to-day office coordination. We’re a fast-moving company with a lot going on, so this position is a great fit for someone who is organized, accurate, curious, and ready to jump in where needed. If you like solving problems, keeping things on track, learning new systems, and being part of a team that works hard and supports each other, this could be a great fit. We will provide training, but the right person will also connect with Aldevra’s core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality. Veterans and Military Spouses are encouraged to apply.

Requirements

At least 1 year of office, administrative, accounting support, or related work experience.
Strong attention to detail and accurate data entry skills.
Valid Real-ID driver's license
Professional verbal communication skills and telephone manner.
Clear and accurate written communication skills.
Proficiency with Microsoft Office, online calendars, cloud-based systems, and Windows operating systems.
Ability to manage multiple priorities while maintaining accuracy and quality.
Customer-focused and team-oriented work ethic.
Ability to pass required background screening.
This position requires passing an extensive background check.

Nice To Haves

QuickBooks and NetSuite experience preferred

Responsibilities

Support accounts payable and accounts receivable activities, including invoice processing, payment tracking, expense reimbursements, and related documentation.
Reconcile bank and credit card statements and assist with maintaining accurate financial records.
Prepare, organize, and submit required documentation through government portals, procurement systems, and customer-required platforms.
Assist with audits, financial reviews, reports, and other documentation requests.
Manage shared email inboxes and coordinate timely communication with vendors, customers, and internal team members.
Provide general office support, including answering phones, greeting visitors, handling mail and courier services, and maintaining a professional office environment.
Assist with order tracking, proof of delivery documentation, and contract-related administrative support.
Participate in meetings by tracking action items, documenting follow-ups, and supporting project coordination.
Support the Finance Manager with special projects and all other assigned duties.