Administrative Assistant, Corporate Finance
About The Position
Peters & Co. is currently seeking to hire a highly motivated and energetic individual to join our Corporate Finance department. As a member of our Corporate Finance team, the successful candidate will have two primary areas of responsibility: Providing administrative support to the Corporate Finance group and attending to general office duties. Reporting to the President, and receiving daily tasks from the Executive Assistants, the duties of an Administrative Assistant include, among other things: Maintaining and updating filing systems and records, Preparing various reports, including expense reports, Recording, maintaining and tracking vacation for the department, Assisting the team with printing and binding, Maintaining, organizing and purchasing office supplies, Updating the firm CRM database as requested, Preparing shipping labels and arranging couriers, Maintaining organization in the Corporate Finance area and kitchens, Collaborating with Executive Assistants on administrative projects, Supporting the Designer with client gift arrangements, and Primary back-up for the reception desk as required.
Requirements
- High proficiency working with computers and learning new software
- Ability to work in a team environment, manage multiple tasks, and meet deadlines
- Acute attention to detail
- Excellent written and oral communication skills
- Proactive and service oriented
- Positive mindset toward receiving feedback
- Ability to follow instruction and work independently
- Ability to complete tasks promptly and in priority order
- Discretion in handling highly confidential information
Nice To Haves
- Post-secondary education is considered an asset (including programs in progress)
- Recent graduates of post-secondary education or those with 1-2 years of experience in a corporate or client service environment
Responsibilities
- Providing administrative support to the Corporate Finance group
- Attending to general office duties
- Maintaining and updating filing systems and records
- Preparing various reports, including expense reports
- Recording, maintaining and tracking vacation for the department
- Assisting the team with printing and binding
- Maintaining, organizing and purchasing office supplies
- Updating the firm CRM database as requested
- Preparing shipping labels and arranging couriers
- Maintaining organization in the Corporate Finance area and kitchens
- Collaborating with Executive Assistants on administrative projects
- Supporting the Designer with client gift arrangements
- Primary back-up for the reception desk as required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
