Administrative Specialist - Finance & HR

SSP • Boston, MA

3d • Onsite

About The Position

Be the engine behind the operation. We are looking for an Administrative Specialist - Finance & HR (Shared Services Specialist) to join our team. If you’re the kind of person who thrives in organized chaos, keeps things moving behind the scenes, and can juggle finance, HR, and operations without breaking a sweat - this role was built for you. At SSP America, our airport teams rely on precision, accountability, and speed. This Administrative Specialist - Finance & HR role sits right at the center of it all.

Requirements

• Minimum: High school diploma + 3 years of admin experience supporting finance, HR, or accounting
• Strong working knowledge of Microsoft Office (especially Excel)
• Ability to prioritize, problem-solve, and stay calm under pressure
• A natural self-starter who doesn’t wait to be told what to do

Nice To Haves

• Experience with inventory or financial systems (Crunchtime, HotSchedules, etc. = bonus points)
• You can walk into a messy process and immediately see how to fix it
• You’re trusted with confidential information—and you treat it that way
• You balance accuracy + speed (rare combo, highly valued)
• You can handle tough conversations and high-pressure moments professionally

Responsibilities

• Manage Accounts Payable, Accounts Receivable, and cash controls
• Oversee inventory tracking, petty cash, and safe audits across terminals
• Compile and deliver reports (partnering with IT when needed)
• Support new hire onboarding, badging, parking, and uniform distribution
• Assist with job fairs and initial candidate interactions
• Maintain accurate records, compliance, and system integrity
• Ensure cash handling and inventory procedures are followed, no exceptions

Benefits

• Health
• Dental
• Vision
• Life Insurance
• Paid Time Off
• RRSP
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED