Administrative Assistant Front Office

PPC FLEX•Rome, GA

5d•$19 - $22•Onsite

About The Position

The Administrative Assistant provides general office support with clerical activities and tasks. The admin assistant will answer incoming calls, direct calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies and additional clerical duties. In addition will assist Human Resources as appropriate. Manages front office operations by welcoming visitors, coordinating communications, distributing promotional materials, and efficiently handling multiple administrative responsibilities while providing outstanding customer service.

Requirements

Knowledge and proficient use of Microsoft Office applications
Strong verbal and interpersonal skills and the ability to organize and prioritize work
Must maintain proper and professional demeanor with in-person and virtual interactions
Exceptional interpersonal and communication skills
Desire to continually learn and improve skill set
Skilled in deescalating situations both over the phone and in writing (email)
Ability to maintain professional and helpful attitude in high-tension or stressful situations
Assertiveness in pursuing resolution to issues
Must have high attention to detail and accurate data entry
Must have strong problem solving and organization skills
Strong verbal, written, telephone and public relations skills
Shares learning with peers
Must be able to manage multiple work items at one time with a high sense of urgency
Skills using Canva or other Flyer creation software
Office Suite in Microsoft

Nice To Haves

3+ years of experience in an office setting- Preferred in a manufacturing plant.
Associate's degree preferred.

Responsibilities

Answers telephones and directs the caller to the appropriate associate
Greets and directs visitors to the company
Takes and retrieves messages for various personnel
Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information
Receives, sorts and forwards incoming mail.
Assists in the ordering, receiving, stocking and distribution of office supplies.
Assists with other related clerical duties such as photocopying, faxing, filing and collating.
Supports Plant Manager with data gathering and running reports in Radius
Assists with planning and coordination of events and meetings
Schedules Interviews and conducts phone interview screening for Human Resources
Member of the Engagement Committee
Creation of plant Flyers
Supports all Plant events
Manages breakfast Biscuits with the plant manager and invitations to employees
Coordinates lunch for meetings; at times drives to pick up food in person.
Actively manages front office and all visitors
Organizes paperwork and updates employee personnel folders, plant documents etc.
Assists with Purchase orders for supplies
Creation of orientation files for New Hires, assist with open enrollment and coordination of benefits
Other tasks as assigned
Greet and assist visitors, ensuring a welcoming and professional office environment.
Manage front desk operations, including visitor sign-in procedures and directing guests to appropriate personnel.
Answer and route incoming phone calls, emails, and inquiries promptly and courteously.
Coordinate and distribute office flyers, announcements, and communication materials.
Maintain organized reception and common areas to create a positive first impression.
Support multiple administrative tasks simultaneously, including scheduling, filing, data entry, and correspondence.
Assist with event promotions by creating, posting, and distributing informational flyers.
Monitor office supplies and coordinate replenishment to maintain efficient daily operations.
Provide exceptional customer service to employees, visitors, and external contacts.
Serve as a key point of contact for office communications while balancing multiple priorities in a fast-paced environment.
Schedules event logistics, including venues, catering, equipment, and vendor services.
Assisted with room setup, decorations, audio/visual equipment, and event breakdown.