Front Office Receptionist / Administrative Assistant

San Diego Rock Church • San Diego, CA

2d • Onsite

About The Position

The Front Office Receptionist/Administrative Assistant serves as the first point of contact for families, visitors, and staff. This position is responsible for creating a welcoming, professional environment while providing administrative support to the Director and ensuring the daily operations of the front office run smoothly.

Requirements

• High school diploma or equivalent required.
• Previous receptionist or customer service experience preferred.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Basic computer skills, including email and office software.
• Ability to multitask in a fast-paced environment while maintaining a friendly and professional demeanor.
• Ability to sit, stand, walk, bend, and lift up to 25 pounds as needed.
• Ability to move throughout the center to support staff and families.
• Demonstrate professionalism, integrity, and a positive attitude.
• Foster welcoming relationships with children, families, and staff.
• Work collaboratively as part of the administrative team.
• Support the mission and values of the Early Education Center while providing exceptional service to every family.
• Must be able to work independently, communicate effectively, and lift to 25lbs (with or without assistance).
• This position also may require extended periods of sitting, standing, walking, and hand/eye coordination for keyboard data entry and viewing data on a computer monitor.

Responsibilities

• Welcome and greet families, children, and visitors with warmth and professionalism.
• Assist with the daily check-in and check-out process for children and families.
• Provide excellent customer service by answering questions and directing inquiries appropriately.
• Maintain confidentiality of children, families, and staff.
• Maintain daily attendance rosters and verify children’s attendance.
• Add new students to classroom rosters and attendance lists.
• Update student information in the center’s computer systems and online files.
• Distribute updated classroom rosters to teachers as needed.
• Ensure student records are accurate and current.
• Assist the Director with administrative tasks, paperwork, filing, and data entry.
• Prepare, organize, and maintain digital and physical files.
• Make copies and prepare materials for administration.
• Answer phones, respond to emails, and relay messages professionally.
• Help maintain office supplies and notify the Director when supplies need replenishing.
• Keep the reception area clean, organized, and welcoming.
• Maintain an orderly front desk and administrative workspace.
• Support daily office operations while prioritizing front office responsibilities.
• Assist with special projects and other administrative duties as assigned.
• Assist with the end-of-day office procedures.
• Help ensure all attendance records and paperwork are complete before closing.
• Support the Director in closing the center according to established procedures when scheduled.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED