Administrative Assistant/Front Desk Receptionist
About The Position
Just Play is seeking an organized and dependable Administrative Assistant/Front Desk Receptionist to provide front desk coverage and general administrative and operational support at its Newtown, Pennsylvania office. The role supports daily office operations by greeting visitors, managing incoming communications and shipments, distributing mail and packages, maintaining office supplies and common areas, and assisting with meetings, events, product samples, and trade show preparation. This is an active, hands-on position that balances administrative responsibilities with physical tasks, including frequent movement throughout the facility and regular handling, lifting, carrying, and delivery of packages and materials. The position requires working in the office five days per week and is not eligible for a hybrid or remote arrangement.
Requirements
- High school diploma or equivalent.
- Basic proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Effective verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks, prioritize assignments, and meet deadlines.
- Ability to interact professionally and courteously with employees, visitors, vendors, and other business contacts.
- Ability to follow instructions, work independently on routine assignments, and collaborate with others as needed.
- Ability to perform the essential administrative and physical duties of the position, with or without reasonable accommodation.
- Ability to work on-site at the Newtown, PA office five days per week.
- Ability to perform frequent walking and standing and regular handling, sorting, transporting, and delivery of mail, packages, samples, supplies, and other materials; duties may also require bending, reaching, lifting, and carrying items of varying sizes and weights.
- Ability to perform physical duties safely and in accordance with applicable workplace safety procedures.
Nice To Haves
- Prior experience in an administrative, receptionist, customer service, or office support role.
- Familiarity with shipping, mailing, and package-tracking systems.
- Experience coordinating office supplies, meetings, events, or product samples.
- Associate or bachelor's degree in business administration or a related field.
Responsibilities
- Serve as the primary front desk contact; greet and direct employees, visitors, guests, and vendors professionally and courteously.
- Answer and route incoming telephone calls, relay messages, respond to routine inquiries, and assist internal and external contacts.
- Maintain a clean, organized, and welcoming reception area; monitor the front entrance and assist with visitor access according to company procedures.
- Receive, sort, organize, and distribute incoming mail and deliveries throughout the facility.
- Prepare outgoing mail and shipments and operate applicable shipping systems to process, track, and manage deliveries.
- Transport and deliver packages, mail, and materials to designated offices, departments, and other facility areas; help coordinate shipments and resolve routine delivery issues.
- Handle packages and materials of varying sizes and weights in accordance with applicable safety procedures.
- Prepare, update, organize, and maintain general office documents, records, and administrative systems; perform data entry and distribute information to appropriate employees and departments.
- Provide administrative support to cross-functional teams, complete routine office tasks, and carry out special assignments as directed.
- Maintain the organization and readiness of conference rooms, kitchen areas, common spaces, showroom areas, and other designated areas.
- Monitor office supply inventory, place authorized orders, and restock supplies; help move, organize, and distribute office supplies, product samples, and other materials.
- Walk throughout the facility to make deliveries, respond to requests, and support daily office needs.
- Assist with setup, preparation, and breakdown of in-office meetings, company events, and other business activities; arrange meeting materials, supplies, and equipment as needed.
- Organize, prepare, and transport product samples and materials for trade shows, internal meetings, off-site meetings, and other business events; help keep meeting and event areas organized and ready for use.
- Perform occasional work-related errands and other administrative and operational duties consistent with the position and business needs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
